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Rocket Enterprise is an information technologies and services consultancy offering IT solutions to small and medium size companies. The company’s current business prospects are bringing in large profit margins, and the management is considering implementing an office automation system to cover their head office.
This is expected to be accomplished within a tight budget of $5,000. Andrews proposes a setup that “includes one server, four workstations, one high quality printer preferably of laser type, multiple email addresses, basic low security, and internet access and all the necessary auxiliary components (18).
Rocket Enterprise has outsourced this project to Datanet Consultants to implement the office automation system.
Datanet Consultants propose the following requirements to implement the office automation system.
|Component||Specification||Use||Number required||Price ($)|
|Light weight server||HP Proliant Microserver, RAID 0,1, 8GB RAM, maximum 4 LFF pluggable SATA HDD||Provide network services to network clients. Local area network manager functions.||1||349|
|Desktop computer||HP 500B Microtower PC |
250 GB HDD, SATA, 1GB, 1333 MHz DDR3, SDRAM, Intel graphics media accelerator. Windows 7, professional 32
|Provide the network clients with the automation platform. Connect the client to the server to share resources and services||4||369|
|Network printer||Office laser printer HP Laser jet P3015 series.||Provide the network clients with centralized printing requirements.||1||599|
|Router||Cisco small business wireless N-Gigabit security router model WRVS4400N support high speed wireless interconnectivity even supporting the IEEE 802. 11g data link protocol.||Interconnecting the various components to enable them to communicate and share resources based at the server. This router will interconnect the office through a firewall network to the internet.||1||190|
|Firewall||Cisco systems RV 220W Wireless – N Network security, 4 port switch||Guards the Rocket Enterprise LAN from the internet threats.||1||193|
|Network operating system||Microsoft Windows server 2008||Installed on the server as the network operating system able to support up to 5 clients.||1||999|
|Office automation suite||Microsoft Office 2010 pro||Installed on the client machines to provide office automation services.||4||189|
|Network security||Mcfee Content Security Suite||Installed on the server to provide centralized virus, spyware, malware addware, protection for the network||1||80|
The total above indicates an amount that is just $924 from the budgeted amount of $5000.
This is expected to cater for the human resource costs of the project where the project manager rate is $100 per day. The network support specialist will get $ 70 each per day while the employees of Rocket Enterprise will each get $34 per day. The project will take three days to complete.
Rocket Enterprise is a commercially busy company. The official working days for this company are Monday to Friday, 8am to 5pm. The weekends are closed and public holidays are exemptions also. The office automation and networking process is therefore going to run from Friday 6pm through to Sunday 6pm.
Datanet Consultants will deploy 2 of their network support specialists to carry out the implementation of the project. Rocket Enterprise has two employees who will be deployed to the project team on a part time basis. The requirements specification will be drawn and submitted to Rocket Enterprise management for evaluation and approval.
The presentation will be carried out by the project manager from Datanet Consultants. Once it has been approved, the project manager will draw out the project plan and assign the main tasks to be carried out. Rocket Enterprise will go ahead and purchase the project requirements by Thursday 2pm.
The project manager will contact the employee in charge of procurement to ensure that all that is needed is available. The project manager together with the two network support specialist will do an evaluation of the company on Friday morning to lay out the plan for implementation.
The project requirements will be delivered to the project manager by 2pm on Friday. After Rocket closes on Friday 5pm, the Datanet Consultants team set up the server and the workstations and networking equipment. This process is expected to complete by 8pm on Friday giving way for data conversion and testing. The Datanet team will resume the process on Saturday at 8am. It is expected that the conversion and testing process will run to 3pm Saturday.
The project manager will then allow a link to be established to the internet through the router and firewall. Further testing will be carried out to make sure that everything is going as planned. The Rocket Enterprise employees are finally engaged in the acceptance testing and their reaction to the new system is recorded.
The report is compiled, signed by the employees as the users. This report will be forwarded to the Rocket Enterprise management as an indicator of the project close out. At exactly 8am Monday the management announces to the staff the new system thereby commissioning its use. The project is officially terminated at 9am Monday as the system begins to work.
Andrews, Jean. A+ Guide to Managing and Maintaining Your PC. 7th ed. London: Cengage, 2006. Print.
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Official site for HP (Hewlett Packard) products and services from where the server and desktops were bought.