Introduction
Organizing involves determining what should be done. It deals with arranging work in a way that makes it easier to do. Organizing as a human science describes the fact that human beings always strive to do things communally.
They sort themselves and function collectively. It is a process that requires skilled categorizing of what should be done. It also involves careful implementation of all determined activities and subsequent reflections and evaluations.
Organizing largely depends on thinking. It is the ability to think logically and support those thoughts. Organizing calls for collective action approach to management in companies and other institutions. This paper discusses some aspects of the idea of organizing including but not limited to the importance, process and principles of organizing.
Importance of Organizing
Organizing is the safest way to avoid confusion and missing of pertinent details. Where there is disorder, ineffectiveness is obvious. Organizing enables a person to get through all their goals, objectives, and activities without missing on any of them. This is the hallmark of efficiency. Organizing makes things smoother.
Organizing helps reduce or minimize the chances of conflict among employees in an organization. Because each one of the staff has duties, there is little room left for violence and unnecessary quarrels. It sustains peace.
Organization and Management
Organization and management are like brothers and sisters. The two concepts marry each other. For a long time, the work of managers had a stereotype to that of a local boss who hires, fires, and informs the employees. Management goes beyond this restraint and embraces concepts and principles that guarantee success (Gomez-Mejia & Balkin, 2011).
Every management team requires an organizing structure which links all its elements with the results achieved. The organizational structure shows a relationship in which all the elements of management collaborate to produce excellent results. There cannot be organizational success without reasonable organizing (Ashmore, Deaux & McLaughlin, 2004). Organizing enhances management as a process.
Organizing process
Organizing is a systematic planning process. It arranges events, actions and activities in a chronological approach for effective management. One can organize at all levels within the management structure. Organizing can be summarized to be a five level management planning process including (Bower, 2003):
First, it involves the various activities and tasks to be implemented. The person responsible for organizing work, activities and people comes up with a comprehensive list of all the to-dos of the company. The work to be done and all the activities to be undertaken get ranked and prioritized.
Secondly, these activities and tasks sort into cluster groups in preparation for assigning to the appropriate person or department within the company or organization. The activities change from being merely duties to unavoidable responsibilities for those assigned (O’Connor & Allen, 2010). The assigned must report on the progress of their work to the line supervisors.
Thirdly, relevant and sufficient control must dribble to individuals or the departments assigned responsibilities. The process of organizing will not make any sense if the subsequent authority to perform the responsibilities lack sufficiency.
This is because the achievement of results through organizing depends largely on the magnitude of power and authority that individuals and departments conduct. With sufficient authority comes the need for well structured reporting lines. This ensures that all power and authority stem from one source.
This is significant because it harmonizes all the functions of the authorized individuals within the company. Lastly, the duties, responsibilities, administration and reporting lines make up an organization structure. This structure is complete only when all the positions coined on it get occupied. A criterion for selecting individuals to fill positions within the management structure must be determined and implemented.
Organizing Principles
The art of organizing entails adherence to established codes and practices. The codes cannot be changed. The major principles of organization include:
Setting the right positions. Every prudent organizer will begin by setting the goals intended to be achieved. These goals describe the work that is to be done. All the work identified groups into clusters. The clusters get sorted out to ensure that there is no redundancy in the segmentation of work. This gets done for all levels within the organization structure. Recruitments for highly qualified staff then starts.
The other principle for organizing is granting of authority. Once all the necessary work gets grouped, authority delegated to the appropriate staff comes into force. This authority must be sufficient within a given area of jurisdiction. Control should be exercised to ensure that approved officers do not abuse their powers and authority. Such power is only to be exercised in respect of the duties and not for personal subordination and profit. The amount of authority delegated goes with the position.
Conclusion
Organizing is the process of delegating authority to qualified personnel to fulfill responsibilities. It involves the performance of tasks and activities related towards the achievement of the business goals and objectives. Its backbone is logical thinking and execution (Maggio, 2009, p. 6). Management depends on organizing.
References
Ashmore, R.D, Deaux, K., & McLaughlin-Volpe, T. (2004). An Organizing Framework.
for Collective Identity: Articulation and Significance of Multidimensionality. Psychological Bulletin, 130(1), 80-104.
Bower, M. (2003). Organization: Helping people pull together. Web.
Gomez-Mejia, L.R., & Balkin, D.B. (2011). Management. Pearson Education, Limited.
O’Connor, K., & Allen, A.R. (2010). Learning as the organizing of social futures. Yearbook of the National Society for the Study of Education, 109 (1), 160-175.
Maggio, R. (2009). The Art of Organizing Anything: Simple Principles for Organizing Your Home, Your Office and Your Life. Texas, TX: McGraw-Hill Books.