The person filing the complaint expresses his or her discontent regarding the problematic behavior of young people who presumably came from Smithford during the Halloween holidays. The author attempts to get the attention of the Town Hall committee to take immediate action against lawlessness in the neighborhood of Columbus. Unfortunately, he or she does not perform practical work to achieve this aim since the addressing person makes unacceptable vocabulary, preconceived judgments, and grammatical errors. Thus, it is necessary to reorganize the letter to contain the correct tense utilization and dispassionate words and expressions.
In the first place, formal written speech must comply with etiquette norms, but the issue’s essence should be stated clearly and concisely. Only specifics are allowed and only within the framework of a given topic, without many inessential details. Hence, using such words as “egging” and “toilet papering” is unnecessary and does not comply with the letter etiquette. Formal writing rules establish the absence of florid and ambiguous phrases (Randy Rambo). One letter should have one theme and one goal as an accomplished writing piece (Randy Rambo). The person should not use highly specialized and little-known terms that may be incomprehensible to the reader. This will cause rejection from the recipient of the letter.
Even veiled disdain in a complaint letter does not go unnoticed. Under the circumstances, in this case, the sender will no longer be able to count on a positive or even attitude towards himself or herself. He or she needs not to give in to emotions and keep himself within limits, even if the occasion makes the individual angry (Randy Rambo). Consequently, suggesting that the police should “arrest anyone who looks suspicious” is an irrelevant recommendation that distorts the author’s image. Likewise, the phrase “everything has just gotten to the pot” is exceptionally demonstrative of feelings. The issue in the neighborhood could be characterized by simple, clear words such as “disturbing” and “dangerous” without emphasizing colloquialisms and complex adjectives. The complainant always needs to pay attention to the tone of the message.
A business letter should be composed correctly, without spelling, punctuation, and stylistic errors. The presence of evident and gross errors repels the recipient and creates the impression of short-sightedness and illiteracy. The addresser, as an example, makes an apparent grammatical mistake right from the start of the letter. He or she uses present simple tense instead of present perfect when saying, “how terrible Halloween becomes.” In addition, hanging sentences with no predicate or subject are pretty common in this writing. Thus, in the second paragraph, “Like destroying the backstop and dugout at Abigail Adams Park,” is an incomplete sentence that is inappropriate for the official letter. The likelihood of a partnership after receiving such texts drops sharply.
Upon analyzing the letter, a complaint must follow formal language rules to meet the set standards. It is highly significant for it to be granted a decent response from the Town Hall committee. Such letters, except for some cases, are distinguished by their conciseness and clarity of presentation. As a rule, the wording is short and clear in meaning. The presentation style of such documents is neutral and objective. The use of epithets, complex syntactic constructions, and slang will look at least inappropriate. The apparent mistakes include inadmissible jargon, biased thoughts, and numerous syntactic errors. The advisory strategies to develop the writing are the correct tense use and replacing discriminatory expressions with impartial words and articulations.
Work Cited
Randy Rambo. “English Composition 1.” Facultyweb. 2019. Web.