Dear Ann,
Thank you for asking me such a question! You know, I just read a brilliant article about how Steve Jobs writes emails. The easiest thing to do right now is to start using greetings and sign-offs. Sure, it may seem there is no need for it, but it does make sense, making contact with the person you write to.
The next rules are a little more complicated, but I’m sure you’ll cope with them! As Justin Bariso (2018) says, the email should be:
- Well-thought: you need to make sure that the letter fulfills the purpose for which you write it, telling no more than necessary. To do this, you need to think about how to express the idea in such a way as to influence the reader as you need it. Imagine that you are the recipient and read what you just wrote — what impression does the text make? The ‘super-email” portraits you as a human (it’s better not to use formal and too complicated jargon) and goes straight to the point (lists can help).
- Well-written: rules of capitalization, punctuation, spelling, grammar, syntax and all the stuff go here.
- Emotionally intelligent: “Make sure your communication partner feels they’re a part of the process, not just a pawn in your game. Be willing to listen to others, to consider their concerns, and acknowledge mistakes.” (Bariso, 2018).
And that’s all! Hope you’ll do well!
Yours,
Diana.
Reference
Bariso, J. (2018). Steve Jobs Knew How to Write an Email. Here’s How He Did It. A detailed look at an old email from Steve Jobs teaches some important lessons.Inc. Web.