The video offers advice on how to conduct a productive meeting. The inventor of ‘The Distilled Man,’ Kyle Ingham, begins by stating that 5 out of 10 meetings are either unnecessary or managed inefficiently, which can be a waste of time based on the workplace culture (The Distilled Man, 2015). He offers eight suggestions for effective meeting management. When dealing with lengthy materials that might be handled better offline, it is essential to decide whether the meeting is necessary (The Distilled Man, 2015). Secondly, because meetings are time- and resource-intensive, Kyle suggests that the organizer needs to invite only the key members who are vital to the meeting.
Kyle further emphasizes establishing expectations with attending participants and having a specific goal and agenda (The Distilled Man, 2015). The organizer needs to identify the primary purpose of the meeting and decide whether the attendees would likely fulfill it. Fourthly, the video indicates that the meeting begins as soon as the organizer sends the invitation. It is a chance to interact with guests before the meeting even starts. Afterward, Kyle advocates for time-consciousness on the part of the conductor. Additionally, the video encourages organizers to schedule meetings that involve sensitive topics that would promote alignment and collaboration while eliminating surprises.
Furthermore, Kyle admonishes meeting organizers to ensure no individual dominates the meeting by giving each member ample time to express their concerns or suggestions regarding the meeting agenda. Agreeing on and documenting the following steps to consider after the meeting is another crucial point that the video presents. This approach would facilitate unity among the meeting members concerning the way forward.
Finally, Kyle encourages meeting organizers to consider bringing incentives to the meetings. For instance, an organizer may offer snacks or other incentives in the meeting to promote full engagement and participation (The Distilled Man, 2015). It is essential to consider other incentives based on the shared preferences of the invited members. The video highlights how crucial it is to begin and complete meetings on time. The film further highlights the significance of minimizing interruptions during meetings. This entails establishing ground rules for using technology and refraining from pointless deviations and off-topic conversations.
References
The distilled man. (2015). 8 tips for running more effective meetings. [YouTube Video]. Web.