Controlling and monitoring projects to raise funds for charities involve dealing with various hindrances, especially when the team is tasked with collecting a large sum of money within a short period. The first issue in the assigned scenario refers to the risks of undetected stealing from the raised funds if the company uses traditional rather than virtual fundraising. The goal of collecting $100,000 within a six-month frame makes the project effort-intensive and might require resorting to any type of advertising, including visiting public places with donation boxes. In these circumstances, volunteers raising donations may develop agreements and sophisticated plans to remove some part of the funds. This can be challenging to detect since physical donations are not documented as carefully as virtual financial transactions.
To continue, the second problem pertains to the team’s suboptimal performance resulting from poor motivation. Participating in fundraising as volunteers or donors exerts extra pressure on the company’s existing workforce of 1,000 people. In fact, despite the charity project’s possible importance for the city or even the state, the employees may have too little motivation to spend time and invest due effort in it. Taking part in the project only due to moral pressure to contribute to the common good is fraught with ineffective advertising and poor coordination of events.
Finally, the third hypothetical problem while controlling/monitoring involves the spread of unreliable or unintentionally distorted information regarding the fundraising project among the workforce. Given the project’s relatively unrealistic goals, project leaders can be pressed for time when communicating information and appropriate advertising strategies to the workforce. Any misconceptions may, therefore, result in the communication of incorrect or misrepresented details about the charity, its purposes, or the use of funds. Capturing each volunteer-donor interaction on video is time-consuming and challenging, so minor misconceptions affecting donors’ decisions can be challenging to control. Taking the aforementioned three hindrances into consideration, the organization should plan project monitoring carefully and with due attention to information quality and the careful selection of volunteers.