Systems analysis refers to a precise official inquiry, which is performed by a decision maker to help him or her identify a superior course of action that could help him make an informed decision. System analysis was in the past associated with the development of projects applications to produce information systems that is fed in computer applications.
However, today the mode of doing systems analysis assumes a structured approach. The London Olympic Games Organizing Committee (LOGOC) will apply a model driven development in its systems analysis. It will use models such as the screen to convey its information to the participants and followers.
How to Gather the Requirements for the System from the LOGOC
The London Olympic Games Organising Committee requires the conduction of several procedures and studies aimed at gaining the necessary groundwork information. To begin with, it is important to first perform a feasibility analysis.
This is where a study is conducted to establish if an intended course of action could violate any of the constraints that are available. Another important study is that of the cost effective analysis. In this case, all the available alternatives are ranked in accordance with their effectiveness (Shelly & Rosenblatt 2011, p. 492).
Meanwhile, the cost benefit analysis involves the discounting of all the alternatives. Such discounting is done with the sensitivity of the time consumed and amount of money needed to carry out the procedure. In addition, the risk benefit analysis requires the assigning of monetary units against each risk identified to compare the costs and the benefits that are associated with it, and to ensure effective decision making (Marwedel 2010, p. 294).
Benefits of using Systems Analysis
Systems analysis is associated with several benefits in its usage. It ensures the results that are produced are more successful in addition to reducing the risks that arise from time and budget constraints. The use of systems analysis also ensures the project is properly managed and also produces good quality results (Wasson 2005, p. 628).
Other benefits include the identification of strengths and weaknesses of an organization and their subsequent evaluation. This customized approach focuses on the strengths of the organization and the areas of weaknesses that it needs to improve on. The successful organization of the 2012 London Olympics will enhance competition amongst the would-be hosts for a similar event, through systems analysis.
In this regard, systems analysis has the potential integrating the required multinational information system. It will also be used in handling receipt accounts, preparation and implementation of a budget and the scheduling of regular or non regular projects. Systems analysis works by streamlining the processing and production of data. This ensures that higher quality control levels are attained through lower costs of production.
Limitations of using Systems Analysis
As much as systems analysis is associated with several benefits, it also has a number of limitations. The fact that the method applies large and complex procedures makes it difficult to be used by ordinary persons. In addition, conducting an analysis of the system is always time consuming and tedious.
Besides, combining the priorities involved in this system proves to be a big challenge. Since the system analysis will relay the actual events of the 2012 Olympics on the screen for all to watch, some athletes who are not used to public attention might feel intimidated and this might compromise their performance.
It can also subject the activities under observation to several interruptions. Through systems analysis, the work essentials can be overpowered by the technical details on the manner in which the actual work is done.
Overcoming the Limitations
In order to effectively overcome the shortcomings presented by the systems analysis, it is prudent upon the decision makers to adopt more efficient software that has the ability of fast performance analysis and corroborating data in more a simplified way for the purpose of interpretation. This can be achieved by considering the available models in a holistic manner. Thorough identification of opportunities and constraints that characterize the limitations must be done so that they are interlocked.
Systems Design
The organization for the London Olympics games will involve systems design that has both input and output specifications. The output specifications will include the media, which will consist of both printed and electronic media. There will also be screen displays and paper reports; in addition, labels, maps, standard letters and forms will also be available. The output specification has a goal of relaying the exact usage of the output and the exact areas of service.
On the other hand, the input specifications will assume a sequence of actions, which include data entry procedures, run time procedures, error handling procedures, and software documenting procedure. The data entry procedures are the methods that are designed for entering data obtained while run time procedures are actions taken by users and targeted for the production of the intended results.
On the other hand, error handling procedures are the measures that are designed for users to help them detect and correct the errors that occur. In addition, the software documenting procedures are the programs that are designed to acquire instructions on the best manner of documenting procedures (Gibson, Scherer, & Gibson 2007, p. 83).
Implementation
Implementing the information of the system analysis will take the nature of relaying such pieces of information on screens, which are visible from all corners of the field. A public address system will also be available to further interpret the message on the screens to the audience. The table below shows an example of the arrangement of the information and the manner in which they would be displayed on the screen.
Review
The database above will be used to evaluate the participating athletes in terms of the competitions and the corresponding events in which they are taking part in. An athlete can participate in several competitions under a single event at the Olympics. Several events have the potential of awarding athletes various categories of medals with regards to the specific criteria. The message contained in the table will be relayed on the screen at London Olympics Games Competition of 2012.
Conclusion
In order for the London Olympic Games Organizing Committee to successfully organize and manage the upcoming 2012, London Olympics, it will have to use the system analysis in its application. This being a global event, most of the world nations will send their representations to the Olympics thereby presenting a huge and complex challenge in management
It is against this backdrop that the use of system analysis will come in handy. This is because it has the potential of simplifying originally complex data into manageable units. It should, however, be noted that system analysis is also associated with some shortcomings such as time consumption and difficulties in its operation. This can be solved through employing the services of highly competent individuals in this process.
References
Gibson, JE, Scherer, WT, & Gibson, WT 2007, How to do systems analysis, John Wiley & Sons, New York, NY.
Marwedel, P 2010, Embedded system design: embedded systems foundations of cyber-physical systems, Springer, New Mexico, NM.
Shelly, GB, & Rosenblatt, HJ 2011, Systems analysis and design, Cengage Learning, New York, NY.
Wasson, CS 2005, System analysis, design, and development: concepts, principles, and practices, John Wiley & Sons, New York, NY.