Before starting planning an event, there are essential stages that one should take to ensure that the event is successful. Some of the basic events planning stages are as follows.
Knowing the Guest
It is very important to know the number of people who are expected in a certain event. This is important as it plays a significant role on how the event will be designed.
The number and the type of guest invited will determine the type of décor and appropriate entertainment for the event (Wolf et al 1). The number of guests will affect the room size to be prepared for the event and this will directly affect the budget. The type of guest will also affect the type of food that will be served during the event.
Type of Event
It is very important to know the kind of the event that is being planned for. The prior knowledge of the type of event that one will be hosting, is very important as it will shape the plan and its design (Wolf et al 8). For example, a gala celebrity will be very different from a corporate anniversary. The type of event affects the location, the entertainment and the materials that will be used during the event.
Location
It is very important to know the location where one will hold the event. The importance of knowing and determining locations help one cater for the availability of space, capacity, proximity and services offered (Wolf et al 13). This will ensure convenience of the event and flexibility in case of such problems as weather.
The knowledge of the event location will be very important to the event planner because it will lead to one dealing with rules and regulations required by federal government.
Date of the Event
In event planning, it is paramount to decide on the best date. A single factor in event planning can change the date that the event will be take place. The decision that one makes towards picking a date influences the type of event that will be carried out (Wolf et al 25).
For example, a holiday party is better held at night than a fundraiser. Therefore, this will influence the type of event that in turn affect the time that will be picked. When taking a date, time of the year, time of the day and time of the week are the three main considerations that an event planner should be careful about.
Planning a Budget
All the other processes of event planning will rely on the amount of money that is available. It is very important to plan a budget of an event well and work within its limits. The importance of planning having a budget is that, it enables one to meet goals and objectives of the event (Wolf et al p.21). It also avoids strain during event as everything will have been properly arranged.
Importance of These Steps to Event Planner
The steps of event planning are very important to an event planner. The reason being, it will help one to achieve the final goal of the event. This is through following a methodical approach and ensuring that there is nothing that has been left out during event planning (Wolf et al 17).
The steps will make an event planner to work within the budget. This is will be very important in the organization of an event as prior preparation will give ample time for consultation incase the budget is not enough. The steps of event planning will also offer consultations making sure that an event planner delivers a successful event at the end of the day.
Finally, the steps will help in acquisition of all the required resources before the event. This will reduce headache to event planner during the event. It will also avoid last time rush that may throw the whole event into jeopardy. It offers event planner good time to make any change in case of any difficulty in the process of planning (Wolf et al 20).
Such unseen circumstances such as rain will be considered before event and proper measures taken to avert such circumstances in good time. Therefore, the five steps for event planning are very important to event planners as they act as blueprint in event planning.
Works cited
Wolf, Paulette., Wolf, Jodi., & Levine, Donielle. Event Planning Made Easy. New York: McGraw-Hill Professional, 2005. Print.