Project Overview
This is a project that aims at preparing a strategy and logic plan of merging two internet based companies of the same size. Furthermore, the companies have the same resources, but expect to increase the number of employees, and increase their efficiency levels of returns among others.
Since it involves centralization of operations, it will utilize the idea of the Project Portfolio Management System to enhance the efficiency of managing the multiple projects and contribute to the achievements of the overall goals and objectives of the newly formed or created the company after the merger. The project is expected to be developed within 60 days.
Background including current process
This is a project for an online-based company with growth strategy. The company intends to achieve its goal through merger with a company of the same size and resources. Basically, the company aspires to increase its returns level and increase efficiency in operation. Currently the company has 25 employees, but intends to increase the number after the merger.
This is a project that aims at enabling the company to achieve its growth strategy.
However, there are several their goals and objectives of the project, for instance, increasing the number of employees within the organization, integrating the technology of the two companies and improving their efficiency in operation, increasing the annual income of the newly formed or created a company and mobilizing adequate resources towards the successful completion of the respective project (Kathlene, Voss, & Belammy, 2009).
The company uses technology in its operations. Generally, technology is dynamic and frequently changes. This requires the establishment of effective strategies and employment of a flexible and competent human resource team that can respond to these changes promptly.
Although the two companies are about the same size and has the same resources, the technology applied by both may differ, which will require effective review and analysis of the technological processes applied by the two companies.
It is important to review and evaluate the technologies to determine if they are compatible and can be used after the merger or how they can be integrated and more effective and appropriate method adopted. Generally, the information technology for this project is enhancing the efficiency of the current technology being used and simplifying the process (Myers, Mahannah, & Prentice, 2011).
Scope
Scope of Project
This project will be developed within 6o days, reviewed and presented to the management team of the company for approval. There are several aspects of the project that ought to be addressed for successful and full implementation. The project will require the company to identify a site where its premises can be established. Basically, the current premises hosting the company have a capacity of 25.
However, it should be expanded to host 65 employees. This will require the purchase of land for the construction of offices that accommodates the number of employees the company expect to hire after the merger (Kathlene, Voss, & Belammy, 2009).
Organizations require adequate resources to implement their strategies. Basically, this project will require financial resources because it will involve the purchase of machines and office equipments, training and hiring of new employees among others. The two merging companies will be responsible for the required finances. Merging companies must share all resources based on the percentage of the agreement during the merger.
The organization will need to develop training strategies to enhance the competencies of its employees. Basically, the merger will lead to changes in the operation process. Training needs of the organization will be reviewed by the human resource team, and appropriate education on the new system of operation offered to the employees.
Generally, the merger and use of the Project Portfolio Management System will lead to the centralization of processes within the organization. This will require adequate and appropriate training and development among the employees to increase efficiency in operating under the new system (Myers, Mahannah, & Prentice, 2011).
The implementation of the project will be challenging since it involves the construction of a spacious premise to accommodate the increased number of employees. Furthermore, it also involves the integration of the technologies of the two companies. Basically, the company intends to enhance its technological efficiency through the merger.
This will require testing of the developed system to determine whether it is appropriate for the operations of the organization or not. The integrated system must be customized for use within the organization to serve the needs and requirements of the newly formed or created organization (Kathlene, Voss, & Belammy, 2009).
Constraints and Assumptions
Implementation of any strategy is prone to strategies, but they differ depending on the nature of strategies to be implemented. The competency of the current human resources of the two organizations has not been effectively evaluated. This will lead to proficiency constraint among the employees. This might affect the successful completion of the project within the stated deadline.
Secondly, financial constraint may face the project because the finances of the two companies may not be adequate for employment of new competent employees will be expected. Furthermore, integration of the systems of the companies will also require financial resources, which are not adequate (Myers, Mahannah, & Prentice, 2011).
The projected is expected to be achieved within a stated deadline. Organizations develop and initiate projects, and set deadlines that respective projects should be completed to improve efficiency. Basically, this project is challenging and there are several assumptions that must be made to ensure that the intended goals or objectives are achieved.
Generally, it will be assumed that the companies will share their resources equally because they have the same resources. Secondly, the two organizations have competent human resource team, and will only require training and development to enhance their efficiency.
Furthermore, it will be assumed that the two companies have adequate financial resources to cater for the needs of the newly formed organization (Kathlene, Voss, & Belammy, 2009).
Risks
Risk is a factor that faces several business organizations. Companies must address risks to ensure efficiency in operation. This project involves several changes within the operations of the organization. Therefore, there are several risks hat might affect the effective and successful implementation of the project.
These risks must be identified and addressed or managed to successfully implement the project within the stated deadline. Considering the nature of the project, the following risk might be faced, and should be managed effectively.
Employee resistance: The merger will lead to changes in several aspects of the organization from structure to the duties and responsibilities of the employees among others. It is the nature of employees to resist change. Therefore, the organization must develop an effective change introduction and management strategy to enable successful implementation of the project (Myers, Mahannah, & Prentice, 2011).
Scope Control
The scope of the project will focus on the integration of the technologies of the companies and expansion of the premises. It will be ensured that efficiency is increased. Furthermore, successful implementation of the merger will be a priority.
Relationship to Other Systems/Projects
This project is related to the growth strategy of the company. Therefore, the goals and objectives of the merger should be integrated with the growth strategy of the organization to meet the requirements of the company.
Definition of Terms
PPMS – Project Portfolio Management System.
References
Kathlene, S., Voss, G. B., & Belammy, C. (2009). Principles and Practice of Management. London: Cengage Learning.
Myers, D., Mahannah, K., & Prentice, T. (2011). Contemporary Management Practices. Oxford: Oxford University Press.