Communication Plan for the Riordan Manufacturing Go Green Campaign
The success of the Riordan Manufacturing Go Green Project’s implementation significantly depends on the effectively developed communication plan, on the use of the appropriate software, and on the statement of the reporting priorities in relation to stakeholders. Thus, this report presents the information on the appropriate software, the Power/Interest Grid, the communication plan, and the executive summary related to the project’s implementation.
The Software Recommendation
Such Microsoft software products as Microsoft Enterprise and Microsoft SharePoint are effective to coordinate the companies’ data and realize the resource management. However, to respond to the needs of the Riordan Manufacturing, it is more appropriate to use Microsoft SharePoint because this software is designed to address the managers’ multiple tasks.
Thus, Microsoft SharePoint is effective to realize the project and resource management, and it can be used to coordinate communication and cooperation between the project participants. All the employees’ activities associated with the Riordan Manufacturing projects can be regulated and controlled with the help of Microsoft SharePoint which can be used to develop schedules; to coordinate data, to encourage communication and sharing data with the help of intranet portals and specialized networks; to realize the enterprise search; and to integrate the other Microsoft management tools.
As a result, Microsoft SharePoint creates the centralized and regulated web-based project environment appropriate for the Riordan Manufacturing project management (DeCarlo, 2004, p. 29; Riordan Manufacturing, 2014).
The Power/Interest Grid
The Riordan Manufacturing Go Green Project’s stakeholders who should be managed and responded clearly are the Project Sponsor, the Project Managers, Team Members, the existing and prospective customers, and the press.
The Communication Plan Matrix
Executive Summary
The task of the project leader who supervises the Riordan Manufacturing Go Green Project is to address any issues and concerns associated with the project implementation. Thus, the effective project leader should develop the appropriate communication plan in order to control the project development and implementation in detail while regulating the work of the project managers and team members.
To achieve the significant success, the project leader should develop and use the communication plan in association with the Power/Interest Grid necessary to prioritize the stakeholders interested in the project’s completion.
To analyze the role of stakeholders and to address their interests and expectations, to develop the efficient communication plan, and to regulate the project development and implementation appropriately, it is necessary to use Microsoft SharePoint because this software provides the project leader and project managers with a lot of opportunities to communicate with all the project participants and share documents and information (Perrin, 2008, p. 18).
Thus, Microsoft SharePoint can be effectively used to control the communication between the members of different project teams’ members and to help in sharing the information between the Product Development Manager, Operations Manager, and Purchasing Manager as well as between Employees Relations Manager and Transportation Manager.
Using Microsoft SharePoint, the project leader can prepare the communication plan and schedules with the help of Microsoft Excel resources and share them between the project participants. The prepared communication plan is useful to outline the important events, milestones in the communication process, communication channels, and responsibilities (Riordan Manufacturing: Communications, 2014).
That is why, Microsoft SharePoint can be discussed as playing an important role in central management, document and file management, supporting social networks for sharing information, workflow automation, securing storage of documents, and managing bulk files that are used in project work. The software is also effective to present and share the information in the form of tables and graphs to show the project’s overall results and to demonstrate whether the goals are achievable (Heathfield, 2014).
The project leader can focus on the advantages of using Microsoft SharePoint to develop the communication plan and to share it among the Riordan Manufacturing Go Green Project’s members and to achieve the higher results while coordinating the project’s implementation.
It is important for the team members to learn their roles and responsibilities very well, and the discussed software provides such an opportunity. Planning is a vital part of working at the project which involves finding a lot of information needed for the analysis and prediction, and Microsoft SharePoint can help the project leader cope with the task effectively to present the appropriate communication plan and other associated schedules (Riordan Manufacturing: Communications, 2014).
The project leader becomes able to designate the other managers to complete certain tasks where connected with controlling different departments of operations and team members’ activities.
The aim of the team is to demonstrate the desirable results set with the help of plans prepared with different Microsoft resources. As a result, the software and communication plan can also be used for team building based on the team members’ clear expectations, context understanding, effective communication, and on the commitment of team members to their work.
Conclusion
The Riordan Manufacturing Go Green Project can be completed effectively, if the project leader addresses the project managers and team members’ expectations as well as the other stakeholders’ interests and focuses on the realization of set objectives and goals with the help of using such resources as the Microsoft SharePoint and developed communication plan. The project leader should ensure that the stakeholders understand the goals well, and the used communication channels are appropriate to share the information and guidelines.
References
DeCarlo, D. (2004). eXtreme project management: Using leadership, principles, and tools to deliver value in the face of volatility. San Francisco, CA: Jossey-Bass.
Heathfield, S. M. (2014). 12 Tips for Team Building. Web.
Perrin, R. (2008). Real-world project management: Beyond conventional wisdom, best practices, and project methodologies. Hoboken, NJ: John Wiley and Sons.
Riordan Manufacturing. (2014). Web.
Riordan Manufacturing: Communications. (2014). Web.