Data Protection: Social Work Documentation Essay

Protecting customers’ personal information is necessary to comply with privacy laws. Accordingly, guidelines allow one to ensure security and prevent data leakage (Kagle & Kopels, 2008). The following recommendations will enable The Wallace Stevens Community Center to carry out its planned activities successfully.

1. To implement confidentiality, customers are required to provide a list of the data that will be collected (Miller, 2020). This will help avoid unnecessary information describing clients and protect them in case of an unexpected leak.
2. For confidentiality, it is necessary to notify customers about how the data will be used to avoid misunderstandings.
3. To implement secure access, it is necessary to provide a two-phase identification system, which includes a password and sending an SMS to a phone number.
4. In the case of dangerous extensions, the system should immediately report this and close access if necessary.
5. In the case of remote access, the system must provide a secure VPN connection.
6. The system should not use personal customer names or other key identifiers in the filenames provided for anonymity.
7. In the event of a leak of identity information, the system must inform the management immediately through the internal network.
8. Data no longer needed should be automatically deleted once a week to maintain anonymity.
9. For security, the company must connect a DPO, which ensures the processing of personal information.
10. Avoiding siled data ensures that information is stored in related locations, leading to faster identification and processing in security matters.
11. Abridgment can collect data only with the client’s consent, allowing them to have control.
12. The client should be able to delete the account at any time without saving the data in the system.

References

Kagle, J. D., & Kopels, S. (2008). Social work records (3^rd ed.). Waveland Press.

Miller, C. A. (2021). Social work documentation: A guide to strengthening your case recording, Nancy L. Sidell. Social Work, 66(1), 84-90.