Description for the Position of a Procurement Clerk Coursework

Introduction

The job relates to a procurement clerk to be hired within the organization. The procurement clerk will be required to compile records such as purchase orders and other information necessary for procurement of materials and services (O*NET Online para. 1).

Tasks

The procurement clerk will be required to perform the following tasks.

1. To prepare purchase orders and send them to the appropriate departments and suppliers
2. To determine whether the amount of inventory within the organization is sufficient for its operation, if not, the procurement clerk will be required to order more.
3. Contacting suppliers so as to schedule the delivery dates, resolve shortages and other problems that might arise.
4. Compare product prices and other specifications so as to determine the best bid to select from the various suppliers.
5. The clerk will also be required to respond to inquiries made by customers and suppliers. Some of these inquiries may relate to order status and possible changes.

Knowledge

1. Clerical- The procurement clerk should possess comprehensive knowledge with regard to clerical systems, clerical procedures and administrative procedures. For example, the clerk should have knowledge related to word processing, stenography, designing forms and managing files and records. The clerk should also be familiar with office terminologies and procedures.
2. English- The clerk should possess sufficient knowledge of English. This is with regard to knowledge of its content and structure. He or she should also have good knowledge of English, such as rules of composition, spelling of words and their meaning.
3. Computers and electronics- The clerk should be have knowledge on electronic equipment, processors, circuit boards, computer software and hardware, computer applications and programming.
4. Mathematics – The clerk should have knowledge of arithmetic, statistics, calculus, algebra and geometry and how they are applied.

Skills

1. Reading comprehension- Should be able to read and understand written statements related to the job.
2. Communication skills- Should be able to communicate fluently so as to convey the intended information effectively..
3. Active listening- The clerk should be attentive to other people, take time to understand what they are saying, ask questions when appropriate and should not interrupt when others are speaking.
4. Writing-Should be able to communicate effectively to the intended audience through writing.
5. Critical thinking- The procurement clerk should be reasonable in dealing with problems that arise.

Abilities

1. Written comprehension – The procurement should be able to understand and comprehend information presented through writing.
2. Oral expression- The clerk should be able to communicate ideas and relevant information by speaking.
3. Speech clarity- Should be able to speak clearly.

Work activities

1. Communicating with other parties within and without the organizations such as the government, public, subordinates, supervisors, coworkers and customers. Undertaking administrative activities.
2. Making work related decisions and problem solving.
3. Organizing, planning and executing tasks according to their priority.

Education

1. Should possess a Bachelors degree in procurement
2. Have a high school diploma in or its equivalent.

Interests

1. Should be more interested in working with data and details compared to working with ideas.
2. The procurement clerk should be enterprising. This means that that he or she will be required to make decisions.

Work values

1. Should be independent in making decisions.
2. Should be supportive to the management team and the employees.
3. Should enhance a strong positive relationship with all the stakeholders.

Wage

1. Median wage- The procurement clerk will receive an hourly wage of 6.65144 Bahrain Dinars. This is equivalent to an annual wage of 13,833.04 Bahrain Dinars.

Reference

O*NET Online. Summary report for 43-3061.00-procurement clerks. New York: Bureau of Labor Statistics.2010. Web.