Information System Essay

Exclusively available on Available only on IvyPanda® Made by Human No AI

An information system can be simply defined as a set of interconnected mechanism that gather, process, accumulate and dispense information to assist in making decisions in a given company or organisation. It usually contains information regarding the persons, places and facilities in the organisations surrounding environment.

According to Oz (2008), the components of information systems are computer hardware and software, databases, telecommunications and human resource personnel. Information systems are of different types in respect with the kind of business or organisation. In this, case a brick and mortar business would require the following types of information systems (Oz, 2008).

  • Office information system – this type of information system deals with software, hardware and networks in order to improve the flow of work and facilitate good communication amid employees. The workers perform their duties using electronics or computers as a substitute of manual labour (Gorry, & Morton, 2009).
  • Transaction processing system – this information system gets and processes information realised in an organisations daily transactions as illustrated by Oz (2008).
  • Management information systems – the management information system generates information on expected basis in accurate, organised and timely manner to be used by managers or the business controllers in decision making, problem solving and activity supervision as illustrated by Gorry and Morton (2009).
  • Decision support systems – this type of information system collects data from the above information systems and from external sources and produces information that assists management to prepare and draft for the upcoming (Akiva, Palma & Kaysi, 2010).
  • Office automation systems – in this type of information system, tools or electronics improve on the efficiency of the employees and reduce the amount of work in an organisations office (Buckland, 1997).

The advantages of information systems are several. First, as argued by Buckland (1997), there is a significant reduction in the cost of recording and storing information. The number of staff required is lower as compared to the manual hence the cost and expenses are reduced. The storage of records and other information takes less time and space. This implies that the business allocation takes minimal space since information and data is stored in computers and its components.

Easy accessibility of information is another advantage of use of the above information systems in a business or organisation. Updating and information retrieval is easy and fast when using electronic information systems as described above. Files and information is interchanged between computers hence making it possible to transfer data from one place to another.

The drawbacks or disadvantages of the use of the above information systems are as follows. First, the employees lack job security because there is no certainty with the high technology growth. The growth in technology is so high and can lead to downsizing in future.

Lack of privacy resulting from hackling and signal interception is another setback. Erosion of cultures and negative internet related influences is a setback that is not well regarded in the society (Akiva, Palma, & Kaysi, 2010). The table below summarises the types of information systems, their advantages and disadvantages.

Type of information systemsAdvantagesDisadvantages
Office information system-Minimizes overload and cost and facilitates better planningResults in unemployment
Transaction processing systemEncourages decentralisation and globalisationReduces privacy due to hackling
Management information systemMore time allocation and effective follow upsLacks control and can result to information leakage to competitors
Decision support systemAids in decision making and avoids poor mismanagementLacks job security
Office automation systemsImproves communication and bridges cultural gapFacilitates a dominant culture and erosion of moral values

The information systems described above can be illustrated in a simple pie chart to illustrate the impacts of information systems on the record store business.

Pie chart to illustrate the impacts of information systems on the record store business.

Viewed on Laudon, K. C., & Laudon, J. P. (2010). Management Information System: Managing the Digital Firm. Prentice-Hall International, Inc.

Conclusion

Office information system is the appropriate system to introduce in the record store business. This involves data entry in computers, which is fast and consists of a high data keeping capacity. It is recommendable because the records are easily accessed and requires less space for their storage.

References

Akiva, M. B., Palma, A. D., & Kaysi, I. (2010). Dynamic network models and driver information systems. Transportation Research Part A: General, 25(5): 251-266.

Buckland, M. K. (1997). Information and Information Systems. CA: ABC-CLIO.

Gorry, G. A., & Morton, M. S. S. (2009). A Frame Work for Management Information System. Cambridge, MA: M.I.T.

Laudon, K. C., & Laudon, J. P. (2010). Management Information System: Managing the Digital Firm. New York, NY: Prentice-Hall International, Inc.

Oz, E. (2008). Management Information Systems. Stamford, CT: Cengage Learning.

More related papers Related Essay Examples
Cite This paper
You're welcome to use this sample in your assignment. Be sure to cite it correctly

Reference

IvyPanda. (2018, December 27). Information System. https://ivypanda.com/essays/information-system-proposal/

Work Cited

"Information System." IvyPanda, 27 Dec. 2018, ivypanda.com/essays/information-system-proposal/.

References

IvyPanda. (2018) 'Information System'. 27 December.

References

IvyPanda. 2018. "Information System." December 27, 2018. https://ivypanda.com/essays/information-system-proposal/.

1. IvyPanda. "Information System." December 27, 2018. https://ivypanda.com/essays/information-system-proposal/.


Bibliography


IvyPanda. "Information System." December 27, 2018. https://ivypanda.com/essays/information-system-proposal/.

If, for any reason, you believe that this content should not be published on our website, please request its removal.
Updated:
This academic paper example has been carefully picked, checked and refined by our editorial team.
No AI was involved: only quilified experts contributed.
You are free to use it for the following purposes:
  • To find inspiration for your paper and overcome writer’s block
  • As a source of information (ensure proper referencing)
  • As a template for you assignment
Privacy Settings

IvyPanda uses cookies and similar technologies to enhance your experience, enabling functionalities such as:

  • Basic site functions
  • Ensuring secure, safe transactions
  • Secure account login
  • Remembering account, browser, and regional preferences
  • Remembering privacy and security settings
  • Analyzing site traffic and usage
  • Personalized search, content, and recommendations
  • Displaying relevant, targeted ads on and off IvyPanda

Please refer to IvyPanda's Cookies Policy and Privacy Policy for detailed information.

Required Cookies & Technologies
Always active

Certain technologies we use are essential for critical functions such as security and site integrity, account authentication, security and privacy preferences, internal site usage and maintenance data, and ensuring the site operates correctly for browsing and transactions.

Site Customization

Cookies and similar technologies are used to enhance your experience by:

  • Remembering general and regional preferences
  • Personalizing content, search, recommendations, and offers

Some functions, such as personalized recommendations, account preferences, or localization, may not work correctly without these technologies. For more details, please refer to IvyPanda's Cookies Policy.

Personalized Advertising

To enable personalized advertising (such as interest-based ads), we may share your data with our marketing and advertising partners using cookies and other technologies. These partners may have their own information collected about you. Turning off the personalized advertising setting won't stop you from seeing IvyPanda ads, but it may make the ads you see less relevant or more repetitive.

Personalized advertising may be considered a "sale" or "sharing" of the information under California and other state privacy laws, and you may have the right to opt out. Turning off personalized advertising allows you to exercise your right to opt out. Learn more in IvyPanda's Cookies Policy and Privacy Policy.

1 / 1