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Analysis of the Job Descriptions
The administration is an important aspect of any organization since it defines the performance of the institution in the competitive market. Additionally, an organization might have several administrators, each with a specific role to play, depending on the roles assigned to him or her. As a business support team based in London, the main role would be to offer general administrative services to the organization, which would enhance the efficient and smooth daily running of the head office.
An administrator has to possess several skills that will help in handling the day-to-day duties. However, any administrator has to possess excellent communication skills. One of the core functions of the administrator is offering directions, but would only happen after effective planning and organizing. The administrator must establish the path through which all members of the organization would follow. Studies show that offering leadership in the organization is a complex process that calls for the combination of physical resources and a robust support system (Hellriegel & Slocum 2009, p. 14).
For instance, interpersonal skills are important in managing several personalities within an organization. This means that the administrator has to understand the abilities of his or her staff. Delegation of duties is an important aspect of administration it has to be employed always if the business is to achieve its desired goals.
An administrative official is charged with the role of staffing the organization and this would be one of my roles in the London office. For this to happen, the officer has to have relevant knowledge as far as the operations of the organization are concerned. Based on this, the administrator will have to coordinate with other officers, such as that of the human resources and the research department to identify the immediate needs of the organization.
The recruitment exercise has to be active and each shareholder has to be involved in the exercise to avoid any conflict of interest. Finally, the administrator ought to be constantly in liaison with other members of staff since this would facilitate the decision-making process (Armstrong, 2007, p. 56). Through continuous communication, the work environment is improved and each worker would feel comfortable carrying out his or her functions.
The roles of the human resources manager are almost similar to those of the administrator, but several differences exist. Just like the administrator, the human resources manager looks at some of the issues that might be affecting the productivity of the employees. The main role of the human resources manager is to recruit and interview new workers in the organization. Therefore, he or she has to possess sufficient knowledge to determine whether an employee is qualified for the job.
The manager in charge of the department comes up with the job description manual, goes on to advertise the positions, and finally engages new applicants in a rigorous employment process. The human resources officer has to understand the law since he or she would be expected to draw a contrast and guide the new employee in filling out the taxation documents. Before allowing new employees to undertake any activity in the organization, the human resources manager would be expected to take them through an orientation process (Rao, 2010, p. 112). Unlike the administrator, the human resources officer has to possess strong negotiation skills, as he or she would be expected to resolve conflicts between employees. He or she has to be partial when handling conflicts within the organization.
Selection of Job Description
|Job Title||HR Manager – example E|
|Reporting To||HR Director (Board Level)|
|Department/Location||Human Resources, London|
|Main Purpose||Support the people management functions that underpin the business culture. Ensure our People Management strategy is communicated and carried out throughout the organization. |
Lead and direct the HR team (6 staff) to enable them to deliver a comprehensive HR service to the business.
Proactively advise on best practice HR and where necessary take a hands-on role in dealing with casework.
|Duties & Responsibilities|| |
|Skills||Communication skills-any human resource manager has to be effective in oral and written communication |
The business acumen-the officer should always be focused in terms of making budgets, setting goals and objectives, and leading people.
Organization skills-the officer has to be well organized when it comes to keeping files and abiding by the legal requirements.
Justification of the Job Description
The position of the human resources manager is compatible with the skills that I have accumulated over years in my training. For instance, the position calls for an individual to think strategically since the position has a tremendous impact on the performance of the organization. Additionally, the officer has to understand the nature of the business rather than trying to understand only people in the organization. Throughout my academic life, I have familiarized myself with several theories of managing people in a complex organization, and carrying out my duties would be an easy task. Finally, the modern human resource role demands that an individual is well acquainted with technology, something that gives me an advantage as I am technologically empowered.
List of References
Armstrong, M 2007, A handbook of human resource management practice, Kogan Page, London.
Hellriegel, D & Slocum, JW 2009, Organizational behavior, South-Western Cengage Learning.
Rao, MS 2010, Soft skills: Enhancing employability: connecting campus with corporate, I.K. Publishing, New Delhi.