Introduction
Communication has a broad meaning that depends on the issue in which it is being tackled. The terminology has been used biologically to mean the exchange of information by organisms in several methods. The most important aspect is sending messages by whichever means. This may involve verbal or nonverbal means. Generally, this act of communication occurs in very different ways and at different levels. Communication competencies are essential regardless of the level of education, rank in the power of leadership, or employment. This is because good communication highly contributes to social adjustments and interpersonal skills. It will establish a relationship and organization between or among the parties.
In order to achieve this, the communication process is constructed under six basics elements. These are encoders whom we can refer to as the sender, message, channel, receiver, noise, decoder who is also referred to as the receiver, and feedback. The above basics highly contribute to successful communication. in case of break down of any of them leads to a communication problem.
Main body
Due to the paramount importance of these elements, each can be discussed briefly to set the main objective right. The encoder or sender initiates the communication process. He first decides on the means to use when he or she encodes a message. While doing so, he carefully has to select the proper channel for the transmission of the message to the receiver. This message is intended to teach, inform, motivate, persuade or do any other accomplishment. As a sender, he needs to define the purpose of the message and have contemplation to construct each message with the receiver in mind. For effectiveness purposes, he should select the best medium and time each transmission will have to take place
The message refers to the information that the sender intends to transmit. The transmission occurs through medium – which refers to the means of communication. These include such things as prints, electrical, digital, and mass. The message may be passed either verbally or in written form. Written messages are used mostly when the situation is formal, official, and long-term. On the other side, verbal messages are widely applicable to informal meetings as well as mass meetings.
When a message is now put in place, there are the channels that are used so that this message is received by the decoder. Channels, therefore, refer to the paths through which a message follows from the sender to the receiver. Channel may be categorized as a downward channel or upward channel or horizontal channel. Usually, the two major categories are formal and informal channels. Informal channels are to transmit casual, personal, and social interchanges. These messages transmitted in this manner consist of gossip, rumors, and sometimes truthful information.
The receiver being the person or group of persons for whom the communication effort is intended decodes the information. He makes the effort to make out the meaning of the message. Depending on the manner of his perception of the message, he may receive the core intended message otherwise not. When there is any reply that is required, the receiver becomes a very important element in the initiation niche of communication.
Noise element is anything that interferes with communication. This forms the environment of communication. Noise together with context plays a very important role in how messages are encoded and decoded
Conclusion
Feedback which is the receiver’s response to the sender’s message gives the verdict of either a successful communication or not. It shows understanding or misunderstanding of the message that perpetuates further communication and discussion.
Reference:
Church, A. H. (1996): Leadership & Organization Development Journal: Giving your Organizational Communication C-P-R: Dec, vol-17 n7 p4 (8).