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The policy statement indicates the consciousness and responsibility of individuals, organizations, and communities to the society and clients; it is designed for the personnel’s understanding of the complexity and scale of the challenges that the organization can face in a particular area. The policy statement should be detailed and mandatory for all employees. The successful implementation of the policy depends mainly on the consistency inactions of every employee at his or her workplace in the framework of their powers when performing the daily activities.
The organization’s employees shall not use their position in the company for their own benefit when making personal purchases or for non-organizational activities (“Introduction” 13). The employees who violate the policy statement will be amendable to fines or disciplinary actions. The individuals are liable for making any unauthorized purchases. The employees should be knowledgeable about the ethical practices of personal purchases and stay vigilant to any kind of illegal bifurcation.
Every individual should evade the intention of unethical proceedings. Every employee should bear in mind that no relative of the company’s workers is allowed to make personal purchases on behalf of the company or use the employee’s position in their favor (Atkin and Brooks 301). In addition, the organization provides the staff with the property purchased with the company’s money. Consequently, no employee can hold the property-owning interest in the company’s purchases, notwithstanding the unit the person is working for or the fund cited.
The organization prohibits affecting or arranging conditions that can influence the decision-making of the purchasers. Any contract awards will be sanctioned and lead to disciplinary actions. Intentional presentation of the inaccurate or misleading information to the clients and customers is strictly forbidden (Thiroux and Krasemann 25).
Any kind of kickbacks or bribes will be considered as a violation of the current policy statement. Further, it is prohibited for all the employees to take advantage of their position and reveal the confidential corporate information to push purchases. Any attempts to disregard the purchasing agent’s policy and to connect the clients directly to boost their purchasing behavior will be regarded as the backdoor selling (Sealey 81).
The organization perceives cash, assets, or unconditional money transfers as gifts. The appropriation of the company gifts by individuals is considered as illegal accepting of the gifts (Magad 262). The company has the right to either accept or reject the assets and donor gifts if their intention is not compliant with the company’s corporate culture and ethical principles. The company will accept the gifts that promote the principles accepted in the organization and enhance its development (Langen 332). Moreover, the organization aspires donations that promote the cultural and intellectual diversity of the company and the society in general.
All organizations concerned with the purchasing ethics should be thoughtful of their policy statements. The effective statement promotes transparency and guarantees the safety of confidential information. It also averts any discrimination in the company. The consequence of the ineffective policy is often the conflict of interest that negatively affects the company’s operations, its reliability, and the corporate climate. Needless to say that those who break the policy will be subject to consequences. All the employees should abide by the policies and principles specified in the statement and negotiate any violations of it.
Atkin, Brian, and Adrian Brooks. Total Facility Management, Oxford: John Wiley & Sons, 2014. Print.
“Introduction.” Case Studies in Organizational Communication. Ed. Steve May. Washington, D. C.: SAGE Publications, 2012. 1-33. Print.
Langen, Nina. Ethics in Consumer Choice, New York: Springer Science & Business Media, 2012. Print.
Magad, Eugene L. Total Materials Management, New York: Springer Science & Business Media, 2013. Print.
Sealey, John. Small Business Marketing In A Week, London: Hachette UK, 2013. Print.
Thiroux, Jacques P., and Keith W. Krasemann. Ethics, New York: Pearson, 2011. Print.