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Smart Dubai: Creating a Paperless Organization Report

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Updated: Jun 5th, 2021

Introduction

Technology is the main factor that can help to increase the effectiveness of various organizations and create more comfortable conditions for workers. For this reason, there is significant attention devoted to the further development of new platforms that might help to reduce the effort needed to perform a special activity and required resources. For instance, the idea of the creation of the paperless environment is one of the dominant ones in societies or countries that cultivate digital technologies and new approaches or methods. In the UAE, the Smart Dubai incentive includes all possible improvements to increase the level of comfort for people and help them to enjoy the paperless character of various services (Baldwin, 2017). Using this example, there are numerous creative strategies that can also be used to transform a particular organization.

Reporting

First of all, the approach to reporting should be reconsidered. At the moment, this activity is mainly associated with the creation of multiple papers describing the current state of a firm, its problems, perspectives, and their discussion. However, in terms of the paperless approach, the view on this aspect should be reconsidered. Managers responsible for reports’ completion will be able to use specific software providing data about the functioning of various departments and relevant issues (Gleeson, 2019). It also means a new way of data collection that is more effective than the previous one. Utilizing this very method, managers will be able to avoid the creation of papers and focus on incorporating available pieces of information into an online document available for all top management. It will help to create a paperless environment.

Printers and Fax Machines

Another creative strategy that can be used to go paperless is the prohibition of fax machines and printers to reduce the number of printed documents and ensure that new online forms will be given preference. That fact is that many organizations have big amounts of documentation to transfer, which also means that they will make multiple copies of the same report using printers (Gruenberg, 2019). It increases waste and reduces effectiveness. Instead, scanners and diverse applications for employees to scan information, store, and share it should be used. This strategy will contribute to the reduction of costs needed to support the work of the company and help to create a new, more convenient, and paperless environment.

Cloud Services

Finally, the use of cloud services should become another strategy regarding the outlined idea. It provides employees with an opportunity to share information more effectively, and have the same data portions in real life. It significantly increases the overall effectiveness and convenience of the majority of processes. Moreover, digital files of an organization are stored outside the office, which gives more space for workers and guarantees access from any place in the world via the Internet (Gruenberg, 2019). Finally, the usage of cloud services reduces the number of papers that should be created, exchanged, or shared. In such a way, this strategy can become a significant step towards the creation of a paperless environment.

Conclusion

Altogether, any modern organization critically depends on technologies that might help employees to work more effectively and achieve desired goals. That is why the creation of the paperless environment holds the top priority as it helps to increase the level of comfort and reduce costs and waste. The utilization of the strategies mentioned above might help an organization to cultivate the desired approach.

References

Baldwin, D. (2017). Gulf News. Web.

Gleeson, B. (2019) Forbes. Web.

Gruenberg, A. (2019). Web.

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IvyPanda. "Smart Dubai: Creating a Paperless Organization." June 5, 2021. https://ivypanda.com/essays/smart-dubai-creating-a-paperless-organization/.

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IvyPanda. 2021. "Smart Dubai: Creating a Paperless Organization." June 5, 2021. https://ivypanda.com/essays/smart-dubai-creating-a-paperless-organization/.

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IvyPanda. (2021) 'Smart Dubai: Creating a Paperless Organization'. 5 June.

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