Introduction
Stress is among the major costly and significant cause of health troubles and mental agony. Stress at work place is considered the major primary stressor. Work stress is thought to affect individuals psychological and physical health as well as the organizations effectiveness in adverse manner. Work stress is one of the ailments that are acknowledged worldwide to be affecting the healthiness of the organization and the health or workers.
Workers who are stressed out will probable have a low motivation towards their work. In addition, stress can be detrimental to such member of staff as it possesses potential danger to their safety at work and in generally their efficiency is extremely low.
Pressures at workplace and at home can cause stress. Sometimes it may be beyond employees mandate to protect the staff against the stress caused by external factors for instance domestic strife but they can protect them from the stress that arises from work (Mandler, 2008).
Stress has proved to be a major challenge in the realization of the organization objectives. It may have adverse effects on the organization and the workers. Effective and good management and an aspect of good organizational structure and culture play a vital role in stress prevention.
In case the staffs are already stressed, the management should be aware of the situation and possibly devise a mechanism of addressing the challenge. There is generally low or minimal stress when one is adorned with resources, time, and experience to manage the challenges in any given situation.
Stress can be viewed as a negative experience that deprives the organization of the productivity potential and it is an inevitable consequence of an occurrence. Stress depends on the peoples perceptions and attitudes towards a given situation and this determines how they will cope with the situation.
To be able to develop stress management strategy for any organization, it will be essential to understand the causes of the stress in any given organization (Davis, Eshelman, McKay & Fanning, 2006).
Discussion
Causes of Stress and Solutions
There are many possible causes of stress in any work set-up. It is vital to recognize and identify the main causes of stress in any organization and be able to develop mechanism of coping up with the challenges that stress at work is likely to present.
Among the typical stress, inducers include the cases of excess workload which most of them do not have realistic deadlines to deliver, this is likely to make people rush, and this puts the employees under pressure. Most of the people are overwhelmed in these situations. On the contrary having insufficient workloads may also result in stress as the individuals feel underemployment and their skills are not being maximized.
In such scenarios, one feels the organizations may not appreciate the potential at their disposal. It would be important to define clearly the tasks to be done in any given timeframe and both the interested parties to be involved in the generation of the work plan that will guide the operations or the activities to be done at any given time.
Another possible cause of stress is when one lacks control of the work he or she is in charge. The lack of control of the activities at work may result in one being stressed since the individuals cannot plan or organize the work according to his or her wish. Poor working relationship and lack of interpersonal support is likely to affect ones performance in any organization.
Such scenarios make staff feel isolated and their general lack of coordination of the activities in the organization. In such cases, it is very important to define the line of command and the individual’s area of jurisdiction to minimize conflicts (Davis, Eshelman, McKay & Fanning, 2006).
The demands on individuals to do the job that they do not have experience on may also expose one to stress conditions. Having insufficient training in most of the tasks one is involved in is likely to frustrate one in carrying out their responsibilities at the organization. Here most individuals are not able to deliver and are at risk as a result of fear of not being able to deliver the expected outputs in a given task assigned to them.
It is important that the right people are employed for the right job. During hiring, it would be important for the supervisor of any individuals to go through the job descriptions and evaluation to be done to identify the training needs that the staff may need to be able to perform the given task effectively.
There are also challenges associated with promotion into a new position. Most people find it difficult to settle when given a new position especially when it comes to promotions.
The requirements for adapting to a new office contribute to such pressure. Such challenges come with the more demands that the position presents and the changes in the possible relationship and associations with colleagues. The organization should have clearly defined rules governing promotions and pay increment procedures that are transparent where every due recognition must be given t9o the deserving individual
There are concerns related to job security, most people feel under pressure to deliver in order to be guaranteed their job. Such scenarios lead to people working extra hours and sometimes out themselves under unnecessary pressure with an aim to impress. This can be said to be caused by lack of other career opportunities, which leads individuals to stick to the job they may not be comfortable with.
People also get stress as they strive to get pay rise or attain a certain level of pay level. Most of the jobs pay individuals based on the output and most of the jobs are such that the more you work the more the possible returns. It will be essential to cultivate the culture where individuals explore mechanisms of working smart rather than working hard. Working harder has shown to detrimental to people physical and health situation.
There are also cases of harassment and bullying that is reported in most organization. This usually happens in all levels of work. The causes for the bullying and harassment are believed to be varied from the racial factors, gender, age, and affiliation in the organization. Cases of sexual harassment have gone unattended because the victims fear the stigmatization that may result.
Such cases have been reported in most organization where men and women have been sexually exploited at the expense of their ethical believes and subscriptions and this has led to many suffering in silence (Muchinsky, 2009). It will be essential for the system to have in place an amicable mechanism that is able to address such cases without making the fuss on the victims.
Most of the racial cases will require the cultivation of the spirit of team work where all the players in organization feel being part of the organization. Such situations will require the top management team lead by example and have an open system where the members work together as a team and not like a gang where consultation is not allowed.
The system must also be open in such a way that appropriate consultation is carried out when any major decision is made that is likely to impact on the life of any staff in the organization to reduce the cases of uncertainty and rise of informal organization.
There are incidences of blame culture where no one wants to be accountable for the action or mistake. The existence of blame culture within any business set up arise when people in the organization are not willing to take responsibility for any action or mistake that has occurred in the organization.
This has resulted in rise in temperature especially when the mistake is likely to have serious effects on the organizations performance or image. It is essential that everybody be trained to take responsibility for his or her actions.
The organizations must clearly define the job profiles for all staff members. Furthermore, the chain of command must be developed and who is in charge of which department be clearly stipulated to reduce uncertainty when it comes to who takes responsibility or credit for any happenings in the department.
Existence of weak and ineffective management in any organization is likely to stress most of the good staff. Such scenarios mostly leave the staff with a sense of absence or lack of direction and this mostly frustrates their effort in pursuing their individuals and organizations goals.
The lack of direction has such far-reaching effect to the organizations performance. On the reverse, there are cases where there is over-management and here we see the employees feeling undervalued in the organization and this may affect their self-esteem. It is very essential for the management to be able to clearly define the lines of command and have an all-inclusive decision making structure in all levels of management.
The organization must have clear organs at the various levels of management. The set up should be in such that the decisions made at operational level are binding. The same should be the case with decisions made at the tactical management level and the strategic management level. The organizations should have an effective decision support system at all levels that are informed of the decisions being made.
All the staff would like to play their role in various levels, the ability of the organizations to delegate the decisions to various levels of management would cultivate the culture of collectiveness, and this would promote the inclusiveness of all the stakeholders in the running of the organization (Hackman, 2007).
In such cases the staff will be motivated and their contribution in various consultative meetings is likely top boost their value to the organizations and their self-esteem.
Another evident cause of stress is the existence of different levels of reporting and mostly with different goals and objectives. This can result in conflict, as each manager would like his or her work to be treated as urgent and important. This is likely to put a lot of pressure on the individuals and forced to treat every work on table as very urgent and important.
Operating in such a quadrant may result to individual breakdown and there are tendencies of poor performance. It will be essential for all the managers to be consulted when drafting the work plan of the staff to minimize the conflict of interest when carrying out the work when one is reporting to multiple managers. This is likely to be achieved when the time allocated for serving each manager is well documented as specified.
There must be a working mechanism put in place to addressing the possible conflicts that may arise in such circumstances. The staff must be advised on how to plan the work and be able to given promises on what he or she can realistically deliver.
Planning your work is likely to reduce the last minute rush to meet every deadline. Having ones, priority right is likely to productively, guide individual’s performance in such cases (Muchinsky, 2009).
The failure by the management to inform the employees of any impending changes is likely to result in stress. Decisions that are likely to have a long term effect on the future of the employees must be communicated clearly to the staff and there should be a reliable conflict address system in place to act as mediators in case such decisions are likely to affect the operations in the organizations (Hackman, 2007).
Conclusion
Determination of the stress causes and addressing the challenges is very important in the survival of any organization. The procedure will always take into account the job analysis of the staff, the psychological assessment of the employees and the management, the legal issues related with the personnel selection and hiring procedures.
All these must be factored when determining the effective program to address the already stressed staff or reduce the likelihood of the situation from deteriorating.
References
Davis M., Eshelman E., McKay M. & Fanning P. (2006). The Relaxation and stress reduction workbook. California, CA: New Harbinger Publication.
Hackman, R.J. (2007). Leading teams setting the stage for great performances. Massachusetts, MA: Harvard University Press.
Mandler, G. (2008). Thought, memory and learning: Effects of emotional stress. New York, NY: Free Press.
Muchinsky, P.M. (2009). Psychology applied to work. 9th Ed. Summerfield, NC: Hypergraphic Press.