Introduction
Evaluating and reviewing existing business or workflow processes is one of the first phases in deploying any new technology. If there is a present data system, members of the implementation team may wish to look at it. If there is a present data system, members of the implementation team may wish to look at it to find out whether it performs as expected (Wager et al., 2017). Too often, firms fail to analyze their current business processes critically and instead rush to install a new system while continuing to use old practices. As a result, they mechanize their inefficient and outdated procedures. Before deploying any new system, the company should assess its current processes and procedures to see how it can enhance workflow, simplify activities, improve quality, eliminate redundancy, and increase user (customer) happiness (Wager et al., 2017). According to Wager and her colleagues (2017), in complex situations, having informatics professionals like CNIOs and CMIOs actively involved in the implementation team in assessing information and workflow might be vital.
Main body
Users should be involved early in the implementation phase to acquire initial buy-in to the process redesign and concept scope. As a result of the new technology, the company will almost certainly need to implement a series of process adjustments (Wager et al., 2017). Processes and workflow should be rigorously assessed and modified as necessary. For example, the business may discover that it has to eliminate outdated work or form stages, alter job descriptions or tasks, or expand or reduce the work obligations of specific departments. Users who are involved in the reengineering process are more likely to embrace the new system. In addition, the vendor usually collaborates with the company to create flowcharts or flow diagrams to map out its future process (Wager et al., 2017). Before the system goes live, all critical areas impacted by the new system must engage in the workflow analysis process to identify and resolve any difficulties.
The installation team, for example, will almost certainly require at least one IT specialist with network administration and database experience. This individual may have assisted in the selection process but is now needed to install software, modify network infrastructure, and configure data tables to match the organization’s and system’s demands (Wager et al., 2017). There should be at least one system champion on the implementation team. According to Wager and her colleagues (2017), a system champion is a popular organization that regards the new system as vital to its enthusiastic and strategic goals about putting them into action.
The board shall examine the progress of the plan’s implementation at least monthly or quarterly during its implementation. The rate change of surrounding once again determines the frequency of review within the organization (Wager et al., 2017). Before rolling out the comprehensive system enterprise, members propose piloting it in an area or unit. This test lets the implementation team evaluate the system’s efficacy, address concerns and difficulties, correct errors, and then apply what they have learned to other parts of the firm before the majority of the company begins to use it (Wager et al., 2017). Vendors frequently provide guiding concepts and practices that they have discovered to be successful in implementing systems.
Conclusion
The procedure indicated in this strategy gives the business the best chance of making the best option for the company and gaining support from important stakeholders. A system champion plays a significant role in the company by implementing different strategies that govern the company. In business, objectivity and discipline are required for good IT decision-making. Leadership, system requirements, committee structure, and a comprehensive RFP and assessment process are all fundamental parts.
Reference
Wager, K. A., Lee, F. W., & Glaser, J. P. (2017). Health care information systems: A practical approach for health care management (4th ed.). John Wiley & Sons.