Introduction
An essential position in the organizational system is that of Team Lead. They keep an eye on how the group is doing and offer direction to make sure advancement is being accomplished (Ahlstrom et al., 2020). Additionally, they make sure that everyone is held accountable for their particular tasks and that the team is working together successfully and efficiently. Team leads are also accountable for making sure that the team works as a cohesive one and act as a sounding board for team members to express their thoughts and concerns.
Team Members
- Pool individual skills and knowledge.
- Develop innovative solutions.
- Work together to solve problems.
The foundation of the organizational system is the team. They are in charge of using their particular expertise and talents to create creative solutions and collaborate to resolve issues. Encourage team members to offer their thoughts and work toward the group’s objectives. Additionally, they should have the freedom to decide for themselves and be responsible for their work. They will be empowered to act independently and proactively, which will eventually provide better outcomes.
Collaborative Platform
- Share and update information in real-time.
- Connect with one another.
- Enable natural conversations.
- Promote collaboration.
- Provide an easy way to access information.
- Provide an easy way to communicate.
The effectiveness of the organizational structure depends on the utilization of a collaborative platform. It offers a simple way to access and share information in real-time, allowing for improved teamwork and communication. Additionally, it facilitates simpler communication and expedites problem solving. To guarantee that everyone is working from the same source of information, the platform should be available to all team members, with appropriate degrees of access for each team member.
Explanation of Changes
My suggested organizational structure adjustments put more of an emphasis on developing cross-functional teams that are structured around particular projects or objectives than on conventional departments. Employees will be able to collaborate more closely as a result, using their unique talents and expertise to solve issues and create fresh ideas. Every team needs a chosen leader to give direction, monitor development, and keep tabs on the group’s performance as a whole.
The primary distinction between the new structure and the old one is the shift in emphasis from discrete departments with a limited range of management authority to cross-functional teams with a designated leader. Due to the closer working relationships and increased freedom for each person to apply their unique talents and expertise, this will promote cooperation, communication, and autonomy. Additionally, it promotes more natural dialogues and improved teamwork, which makes it simpler to communicate and update information in real-time. Figure 1 below shows a revised organizational structure that I would propose for an organization, while figure 2 shows the functions associated with the various roles in the organizational structure.
Impact on Organizational Communication
The organization’s entire communication will be significantly impacted by the organizational structure modifications. Employees will be able to collaborate more closely thanks to the creation of cross-functional teams, combining their unique talents and experience to address issues and come up with fresh solutions. Team members will be able to engage more organically and share knowledge more easily as a result, creating a climate that is more favorable to good communication and cooperation. Collaboration and communication will be made easier by the implementation of a collaborative platform (Ahlstrom et al., 2020).
Team members will be able to communicate with one another easily via this platform, enabling real-time chats and updates. Additionally, it will make it easier for team leaders to keep an eye on things and make sure that work is getting done and that everyone is contributing effectively. As a consequence, there will be an improvement in organizational communication since team members will be able to decide more swiftly and accurately.
Impact on Overall Team Communication
Team communication and reporting structures will be significantly impacted by the changes to the organization’s structure. Communication between team members and with the leader will increase by forming cross-functional teams and designating a team leader (Ahlstrom et al., 2020). Better communication and more casual interactions ought to result from this. Team members will be able to collaborate more successfully if the team leader provides direction so that they can better comprehend the goals and direction of the project or effort.
Conclusion
The implementation of a collaborative platform will also have a significant effect on team reporting and communication. By reducing the reporting process, this platform should make it simpler to communicate and update information in real-time. Project updates, task lists, due dates, and any other pertinent information that team members need to be aware of can be included in this (Ahlstrom et al., 2020).
It will be simpler for team members to keep informed and on the same page if this data is easily available. It will be simpler to measure progress and make sure that the reporting process is effective and accurate with the team leader’s supervision and management of team performance. Team members will be more productive and efficient at work if the team leader is monitoring the progress and helping them to understand how their specific activities fit into the wider vision. The team leader may help the team members communicate more effectively by promoting open discussion and giving updates on their progress.
Reference
Ahlstrom, D., Arregle, J. L., Hitt, M. A., Qian, G., Ma, X., & Faems, D. (2020). Managing technological, sociopolitical, and institutional change in the new normal. Journal of Management Studies, 57(3), 411-437. Web.