Background
There is five company personnel who are slated to travel from London to Barcelona. The two board members are visiting the firm’s foreign subsidiary to discuss strategies and sales performance. The firm’s sales manager will also go to the stated destination for the deliberation. A sales staff is tasked to fly to Barcelona ahead to arrange the meeting of the mentioned personnel. To ensure that their travel will provide good results, an itinerary needs to be provided. Each person will have different perspectives as to flight preference. The most important considerations for the itinerary include the fare and accommodation cost.
Itinerary
Among the personnel who will leave for Barcelona, the sales staff will go first. It is stated that the staff needs to be at the destination 5 working days before the meeting. Based on the schedule, the meeting with the subsidiary in Barcelona is scheduled for April 12, 2008. Hence, the staff needs to be in Barcelona on April 7, 2008. The staff is the point person during the trip. In addition, the sales staff is responsible for the confirmation of accommodations and places to visit.
The members of the Board need to be in Barcelona 4 days before the scheduled meeting. Aside from their identified activities, the Board members are expected to visit some places in Barcelona. In addition, the flight details of the Board members are subject to change.
The sales manager is responsible for the details that will be discussed in the meeting. The manager’s busy schedule means that only 3 days are allotted for the trip. The sales manager will be transported to Barcelona through the plane used by the staff. In addition, the accommodation of the sales staff will also serve as the temporary place of the sales manager during the visit.
Explanation
There are some important points that need to be clarified regarding the details of the itinerary. It is evident that the Directors were provided with a British Airways flight to Barcelona. This decision is explained by the membership of the Directors in the BA Executive Club (British Airways, 2008). Members are provided with discounts and points when flying with British Airways. The Directors were also accommodated in a hotel because of their position. It is important for the Directors to be introduced to the beauty of Barcelona. Hence it is imperative that the best accommodations, restaurants, and tourists attractions will be provided.
The staff was booked in a Ryanair flight because of two reasons. First, Ryanair is a known low-cost airline firm. The company wants to emphasize the need to reduce travel costs. In addition, Ryanair has a promo that covers the travel period of the agent. The fare rate will be reduced significantly because of the option. The accommodation of the staff is considered as one of the finest hostels in Barcelona. But the room rate in the hostel is cheap. Most important, the hostel is 1.5 miles away from the subsidiary office. This means that the staff can freely come and go without the hassles.
The sales manager was provided with another Ryanair flight because of time constraints. Since the staff was able to book a flight, then reserving for the sales manager will be easy. The process will also reduce the cost of travel to be incurred by the manager. It is important to ensure that the sales manager and the staff come back to London together. This will provide more time to discuss the highlights of the meeting. The partnership of the staff and the sales managers is critical in ensuring the future success of the parent company and the subsidiary.
References
British Airways, (2008). Web.
Ryanair, (2008). Web.