Subject: Supply of Food Colorings and Preservatives
Dear Mr. Smith
Thank you for bidding to supply Coca-Cola Amatil (CCA) with an assortment of food colorings and preservatives used in the manufacturing of our various brands. CCA wishes to inform you that your esteemed company has been selected to supply the assorted products for twenty-four months, starting 1st October 2014.
According to the terms of the bid, CCA expects that your company has the capacity to supply one million units of food colorings and one million units of food preservatives per month and as per the agreed health specification standards. The number of units requested may rise as we approach the festive season, hence the need for your company to maintain sufficient stocks that can be used on a needs-basis. You are requested to visit the company’s website (www.ccaamital.com) to get insights on how you can utilize CCA’s supply chain networks to lower costs and ensure the products reach the company on time. As we continue our cooperation, you will realize that we value honesty, teamwork, and the capacity to meet strict deadlines.
CCA is pleased to commence this relationship with your company and have no doubt that you will continue supplying top-of-the-range products that meet company specifications. CCA is grateful for the time and effort that you have put into making this bid and is pleased to commence doing business with you as per the terms of agreement contained in the original bid documents. Please, accept the company’s heartfelt gratitude for your consideration in this matter.
Subject: Cancellation of Bid Terms/Bid No. 614/01/2014
Dear Mr. Smith
This is to inform you that Coca Cola Amatil (CCA) has deemed it fit to cancel the above-mentioned bid for the supply of assorted food colorings and food preservatives to our main factory located in Washington, DC. The decision to terminate the contract binding the two companies has been made by CCA’s Board of Trustees after careful consideration of the noted violations.
CCA refers you to the original bid document, which laid the groundwork for our continued cooperation. Clause 9 of the document obliged your esteemed company to supply CCA with the assorted products while strictly adhering to the agreed health specification standards. The company is sorry to report that the first batch of products supplied by your firm failed to meet the set safety and health standards, and therefore could not be used for its intended purpose. This significant breach of contract has informed the decision of the board to cancel any further engagements with your company.
CCA is pleased to conduct business with enterprising and innovative companies such as Walnuts Home Beverages. However, the safety and health of our customers are fundamental for CCA’s progress and competitiveness, hence the need to vacate the previously agreed contract. CCA sincerely hopes that your esteemed company will address the issues raised for future cooperation. Thank You.
Memo
Starting November 1, 2014, the company wishes to introduce telecommunicating opportunities for all expectant female employees who may opt to work from home. The change of policy is being implemented after a noted complaint from our female members of staff that they should be allowed to telecommunicate during the later months of pregnancy.
The eligible female members of staff are requested to notify the human resource department once they enter the sixth month of pregnancy in order to initiate them into the telecommuting program and also facilitate the acquisition of the technological tools needed for successful telecommuting. The eligible employees will undergo a one-week training program to ensure that they meet their work targets once they enter the telecommuting program and thereafter. All bonuses and allowances for affected employees will remain the same, as this program is intended to provide an avenue for expectant female employees to continue providing the much-needed services without compromising their health and wellbeing.
A meeting will be held with all departmental heads on October 25 at 9 a.m. with the view to discussing the formalities of the new program and how best it can be implemented to achieve optimal outcomes. The meeting will also discuss if the program can be extended to other deserving cases, hence departmental heads are requested to raise any questions or comments and address them to the relevant office before the commencement of the meeting. All departmental heads are requested to attend without fail.