Industrial Galvanizers’ Environmental Management System Manual Coursework

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Introduction

Industrial Galvanizers started way back in 1965 as a family galvanizing manufacturing business in the Hunter Valley, Hexham. Recognized as one of the largest galvanizing baths in Australia, Industrial Galvanizers slowly extended its operations of the structural galvanizing plant to Brisbane, Qld, and Sydney as well as the NSW. Established as a structural galvanizing plant, the company dominated the markets gaining a wider wide customer base as well as the communities in which it operated.

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While striving to improve its plant operations, Industrial Galvanizers has actively participated in technological innovation and best business practices as a strategy to meet and exceed our customers’ expectations. The company also promises to adhere to environmental safety policies to ensure employees and customers are effectively protected.

In ensuring environmental safety awareness, Industrial Galvanizers delegate their responsibilities to the environmental manager who ensures the planning and implementation of environmental policy in different departments. His functions include performing a checklist to ensure companies continue to practice customer’s safety expectations in delivering quality and service while achieving shareholders’ expectations of financial performance. Programs that ensure commitment, planning, implementation, monitoring, and reporting of environmentally hazardous conditions along with their reference materials are provided.

Industrial Galvanizers Environmental Management System (EMS) Manual outlines the primary responsibilities of the Environmental Management System and proposes ways to ensure regular updates are performed.

EMS manual is structured about AS/NZS ISO 14001:2004 “Environmental Management Systems – Requirements with Guidance for Use” and provides provision for;

  • Environmental policy,
  • Planning,
  • Implementation & operation,
  • Monitoring and checking,
  • Management review

The manual illustrates and registers Industrial Galvanizers Standard Management Procedures (SMPs) and Standard Operating Procedures (SOPs).

EMS manual includes Industrial Galvanizers plant environmental processes and performing operations in Melbourne, Australia Plant

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The table below presents a summary of the procedures and responsibilities required by different applications.

Schematic presentation of the Industrial Galvanizers Environmental Management System.
Schematic presentation of the Industrial Galvanizers Environmental Management System.

* The procedures’ description included in this manual is for illustrative purposes only*

** The records integrated with the appendices of this manual were as per the course assignment requirement. Other records are only referred to in Appendix 9 – “Record # EMS-REC-4.4.4C- Records register”

Industrial Galvanizers Environmental Policy

Environmental policy is a fundamental part of Industrial Galvanizer’s corporate business strategy and focuses as it helps establish environmental management programs as a means for achieving objectives and targets. This policy helps a company understand and minimize environmental impacts it is metal coating operation may have on its employees, customers, and the environment as a whole. Listed under the Environmental Policy (EMS-REC-4.2A), the outline below illustrates the prevailing policies and objectives governing the plant’s performance and operations.

The philosophy of policy function operates as a checklist to ensure companies continue to customer’s safety expectations in delivering quality and service while achieving shareholders’ expectations of financial performance.

Industrial Galvanizers Environmental Policy is mentioned as follows:

  • Structure, implement, maintain and review the environmental policy periodically
  • Inclusion of environmental policy in the Environmental Management System
  • Implement proactive actions that deal with environmental protection and improvement
  • Implement, resource, review, and regularly update the environmental management system that objectifies the company’s performance and environmental improvements.
  • Promote strong environmental ethics throughout its work policy
  • Inclusion of environmental risks in the Industrial Galvanizers’ operations and place great emphasis on environmental management principles as a strategy to reduce the impacts of pollution
  • Encourage waste management systems such as recycles to reduce waste production
  • Mandatory environmental awareness training classes for employees
  • Avail company’s policies about environmental awareness to internal and external parties

Planning

Environmental Facets

Environmental facets identify environmental Industrial Galvanizers effects it has had on the environment and identifies the company’s objectives and targets. Objectives and targets significant to environmental pollution such as soil, water, and air are covered and views of interested parties mentioned.

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In identifying environmental facets as a means for achieving objectives and targets, human health, safety, and environmental coordination is our primary concern. In this regard, the research begins by identifying and assessing Industrial Galvanizers environmental impacts based on the consequence and precedence through the Facets /Impacts Identification Procedure (EMS-SMP-4.3.1). This procedural analysis uses the assessment risk model as a test measure to quantify the probability of the Industrial Galvanizers effect may have to individuals or the community at large and the likelihood of their actions.

AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.3.1 – Facets /Impacts Identification Method
RecordsEMS-REC-4.3.1B – Risk evaluation form
EMS-REC-4.3.1A – Environmental Facets/Impacts record

Environmental managers should be fully committed to ensuring environmental excellence and sustainment development through continuous improvement activities.

Applicable Procedure

  1. Industrial Galvanizers activities: Ashes, metals and rocks, wire and trapping, drums
  2. Identify environmental aspects (corrective and preventive actions
  3. Identify environmental impacts ( identification and evaluation of hazards)
  4. Assess & rank (Risk Assessment Model)
  5. Set objectives, targets, Environmental Management Program (plan for emergencies, response plan [evacuation], accident and reporting procedure)
  6. Management review (audit and review environmental policies)

Reference Material – EMS – SMP – 4.3.1 – Impact identification method.

Legal and Other Requirements

Legal entities commit their services to manage companies in an environmentally responsible manner.

Embedded in the company’s environmental awareness policies, Industrial Galvanizers highlights the importance of complying with all applicable laws, regulations, and standards in their daily operations. Committed to complying with current legislation, prevention of pollution, and seeking continuous improvement in its environmental performance, the Official Requirements Identification method (EMS-SMP-4.3.2) identifies and provides obligatory requirements Industrial Galvanizers are required to adhere by.

To achieve these objectives, the required policies are made available to all employees, and appropriate training provided in the induction program in accessing and understanding the legal requirements of environmental sustainability.

AccountabilityRegulatory Affairs Manager
ProcedureEMS-SMP-4.3.2 – Official Requirements Identification
RecordsEMS-REC-4.3.2A – Legislation Record

Applicable Procedure

  1. Develop, implement, resource, and maintain legal requirements about the environmental management system
  2. Set legal requirement objectives, targets and measure progress to ensure companies abide by them
  3. Develop legal register for activities likely to be hazardous to the environment
  4. Conduct monthly update
  5. Continuously update the register to ensure improved environmental performance
  6. Ensure adequate training for employees and suppliers and raise awareness on their environmental responsibilities
  7. Management review (periodically assess each company to benchmark performance against the best practice)

Reference Material – EMS – SMP – 4.3.2 – Legal Requirements Identification Procedure.

Environmental Objectives and Targets

Regarding Industrial Galvanizers’ environmental policy, companies should define environmental objectives and goals suitable for their operations. Below is a summary of the environmental objectives and targets necessary for realizing environmental policies.

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These objectives and goals are aimed at:

  • Suggesting reclamation methods that are technically effective, cost-efficient, and environmentally friendly.
  • Monitoring performance in and after reclamation to ensure environmental sustainment objectives are achieved.
  • Remove all contamination facilities to the surrounding environment such as soil.
  • Safe disposal of industrial waste products.
  • Measurements, audits, and monitoring to make sure the nearby water is safe.
  • Proactive emergency plans and continuously updated policies.
AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.3.3 – Objectives and Targets Identification method
RecordsEMS-REC-4.3.3A – Objectives & Targets record

Applicable Procedure

  1. Analyze aspects/impacts to ensure achieved environmental performance.
  2. Analyze legal requirements to ensure compliance with all applicable laws, regulations, and standards.
  3. Set objectives by enabling open and effective communication between the company and employees.
  4. Set targets.
  5. Discuss & approve (providing greater opportunities for external stakeholders input).
  6. Management review on the current standards to ensure the overall effectiveness of the EMS is reviewed periodically to assess progress toward ongoing improvements.

Reference Material – EMS-SMP-4.3.3 – Objectives & Targets Identification Procedure.

Environmental Management Programme

Environmental Management Plan (EMP) presents one of the likely issues industrial Galvanizers should consider when preparing each site-specific EMP in planning and implementation. In this regard, Industrial Galvanizers establish a program that involves the allocated responsibilities, establishments, schedules, working processes, and resources. An EMP is developed in stages that include; commitment, planning, implementation, monitoring, and reporting.

AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.3.4 – Environmental Management Programme Method
RecordsEMS-REC-4.3.4A – Environmental Management Plan

Applicable Summary:

The environmental manager is solely responsible for program setting & proceedings in all operations. The question such as what are the most likely environmental issues? Likely effects they can cause to the environment and how to manage these issues to minimize harm to the environment are often asked. In this regard, environmental manager duties and responsibilities below as;

  1. Commitment: make statements of commitment about environmental Policy.
  2. Planning: analyze objectives & targets related to site activities and their likely impact on the surrounding environment.
  3. Ensure full compliance of legal requirements applicable to environmental protection legislation.
  4. Set actions: Prepare emergence Response Plan.
  5. Implementation: Assign responsibilities for implementing work instructions.
  6. Set time-line: provide adequate training for personnel responsible for EMP implementation.
  7. Monitoring and Reporting: Approve the plan.
  8. Follow up implementation: Provide monitoring report card in EMP and provide in-house audit process.
  9. Management review to ensure full compliance.

Reference Material– EMS – SMP – 4.3.4 – Environmental Management Program Procedure.

Implementation and Operations

Structure and Responsibilities

Environmental manager responsibilities entail promoting the adoption of environmental policies to meaningful results. Their primary objective is to ensure adherence to safety provisions and produce significant improvements in environmental outcomes. He imposes real requirements, monitor, and enforce environmental policies to ensure Industrial Galvanizers apply to Environmental Management System efficiently. The provided Industrial Galvanizers organization diagram (EMS-REC-4.4.1A) objectifies employees’ positions within the organization. The main environmental responsibilities are specified in the Summary Tasks (EMS-REC-4.4.1B).

In summary, the Environmental Manager can implement the environmental legislation and reassess the organization diagram and responsibilities and present them at the management review gathering.

Training Awareness and Competence

The environmental manager’s primary objective is to proving training and awareness to employees with the aim of disaster risk reduction in the area of industrial disaster. He provides the required knowledge to help in implementing the Environmental management system.

The Training Package Prime Objectives is to provide knowledge and awareness in the following;

  • Environmental Management System Requirements.
  • Industrial Galvanizers Environmental Policy.
  • Environmental facet and impacts.
  • Environmental goals and objectives.
  • General environmental attentiveness training.
  • Environmental Management Program.
  • Orientation training.
AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.4.2 – Environmental Training & awareness Procedure
RecordsEMS-REC-4.4.2A – Environmental Training list (employee training, competence, content, dates, and cost of environment training)
EMS-REC-4.4.2B – Training Attendance Record

Applicable Procedure

  1. Improve awareness in the area of industrial disaster management.
  2. Identify training requirements on on-site and off-site energy planning development.
  3. Assess current knowledge by sharing experiences to get a common understanding and get ideas on increasing emergency preparedness.
  4. Bridge gap – environmental training plan.
  5. Conduct training.
  6. Document training records.
  7. Management review (review documents and assess processes and provide direct access to safety knowledge.

Reference Material – EMS – SMP – 4.4.2 – Environmental Training & Awareness Procedure.

Communication

Communication is considered one of the important core elements in the Environmental Management System. It’s evidenced that convenient implementation of the Environmental Management System requires proper communication between different levels of management. In essence, effective communication ensures environmental risks are well-identified in internal and external environments.

AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.4.3 – Environmental Communication Method
RecordsEMS-REC-4.4.3A – Internal Communications Record
EMS-REC-4.4.3B – External Communications Record

Applicable Procedure;

  1. Gather information.
  2. Determine the target audience.
  3. Determine the type of information to be gathered.
  4. Implement.
  5. Management review.

Reference Material – EMS – SMP – 4.4.3 – Environmental Communication Procedure.

Environmental Management System Documentation

Environmental Management System Documentation identifies the process and responsibilities of their environmental requirements and makes it accessible to each employee in Industrial Galvanizers.

Document Control

Industrial Galvanizers EMS document controls are performed by an environmental manager who ensures regular updates are performed. Below is a summary of Document Control Procedure and description techniques used in the plant in controlling and issuing of the EMS documents.

AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.4.4 – Environmental System Documentation Method
RecordsEMS-REC-4.4.4A – Internal/External Document Control Record
EMS-REC-4.4.4B – Old document Record
EMS-REC-4.4.4C- Records registering
EMS-REC-4.4.4D- Document Issue/modify application Form

Applicable Procedure;

  1. Need to issue/amend/delete document.
  2. Fill form EMS-REC-4.4.4D.
  3. Environmental Manager Assessment.
  4. Draft EMS Document.
  5. Approve & issue.
  6. Update register.
  7. Management review.

Summary – EMS – SMP – 4.4.4 – Environmental System Documentation Procedure.

Operational Control

The environmental manager in the operation control department oversees the implementation of operations plans by identifying the roles and responsibilities of each employee in EMS about environmental policy, goals, and objectives. The primary responsibility of operational control is to set up, apply, and sustain documented procedures. Operational Control procedures are classified as:

  • Standard Management Procedures: ensures communication of management operations that influence the environmental performance of the company is regulated in operation processes
  • Standard Operating Procedure: Standards operating procedure influence environmental performance activities such as truck unloading and disposal phase.

Outlined in the “Environmental System Documentation Method (EMS-SMP-4.4.4)”, operation control procedures are regularly updated and include aspects such as the date and version number, which are then integrated into the “Internal/External Document Control Record (EMS-REC-4.4.4A)”.

Environmental Records related to operation control are outlined in the “Records Registering (EMS-REC-4.4.4C)”.

The environmental manager ensures throughout training employees are adequately notified on the Standard Procedures to ensure safe operations. Environmental Manager conducts regular updates on EMS and avails it to the management review conference.

Emergency Preparedness and Response

Facets; clearly defines safety procedures outlined in the Identification Method (EMS-SMP-4.3.1) and classifies accident-prone situations stated in the Environmental Facets/Impacts Record (EMS-REC-4.3.1A).

Once disaster-prone areas are identified, the Environmental manager outlines safety procedures in the Emergency Preparedness and Response Plan which are then passed on to the Environmental Management Programme.

For an effective application, Emergency Preparedness & Response Plan is updated yearly under the Environmental Manager view.

Checking and Corrective Actions

Monitoring and Measurement

As outlined in the Measurement Process (EMS-SMP-4.5.1), monitoring and measurement primary responsibility is checking and formulating a corrective action plan as provided by the environmental policy.

The checking procedure correlates with actions of environmental policy, goals, aims, and the legal requirement.

AccountabilityEnvironmental Manager
ProcedureEMS-SMP-4.5.1- Environmental Monitoring and Measuring Process
RecordsMeasurement Files (identified and kept in “Records registering EMS-REC-4.4.4C”)

Applicable Procedure

  1. Monitoring and Measurement of objectives & targets.
  2. Corrective and preventive action.
  3. Records.
  4. Environmental management audit.
  5. Check legal requirements.
  6. Identify monitored areas.
  7. Develop a plan.
  8. Calibrate equipment.
  9. Perform measurements.
  10. Management review.

Reference Material – EMS-SMP-4.5.1 – Environmental Monitoring & Measuring Procedure.

Non-Conformance and Corrective and Preventive Actions

Non-Conformance and Corrective and Preventive define the responsibilities and processes required in investigating non-conformance organization’s environmental management systems. Works by taking actions to mitigate any negative impacts caused and applied for corrective and preventive actions. Identified thorough internal audit process of Industrial Galvanizers, detecting non-correct actions, and dealing with them effectively ensures appropriate planning, scheduling ad managing corrective and preventive actions comply.

As outlined in the Incident Reporting and Investigation Procedure, the environmental manager’s responsibility includes managing and investigating non-conformance, taking proactive action to mitigate impacts caused by industrial galvanizers, initiating and completing corrective and preventive action as provided in the Incident Reporting and Investigation Process.

The Incident Reporting and Investigation Procedure outlines clearly state accountability and rights for managing and examining non-conformance, actions handling to lessen impacts, and application and implementation of remedial and anticipatory action.

AccountabilityEnvironmental Manager (responsible for follow-up and execution
ProcedureEMS-SMP-4.5.3 – Incident Reporting & Investigation Process
RecordsEMS-REC-4.5.3A – Non-Conformance Report
EMS-REC-4.5.3B – Non-Conformance Report Record

Applicable Procedure:

  1. Identify non-conformities in all areas and departments.
  2. Fill non-conformity report (Corrective and Preventive Action Request).
  3. Identify the cause & potential risks of non-conformance or non-compliance.
  4. Action.
  5. Record (modifying or creating environmental procedures and work practices.
  6. Plan and implement corrective and preventive actions.
  7. Management review (verify the close-out effectiveness of corrective and preventive actions).

Reference Material – EMS-SMP-4.5.3 – Incident Reporting & Investigation Procedure.

Records

Industrial Galvanizers uses record-keeping methodology as a self-evaluating tool to benchmark and evaluate its environmental performance. Record keeping performs controls and records management requests as provided by Environmental System Documentation Method (EMS-SMP-4.4.4).

Environmental System Documentation Method as outlined in the Industrial Galvanizers environmental measures ensures;

  • Records are produced and stored properly.
  • Records are identifiable and protected.
  • Information in the records is clear and perceptible.

Conclusively, Environmental Manager adheres to all requirements and responsibilities provided in the “Records registering EMS-REC-4.4.4C”.

Environmental Management System Audit

Environmental Management System Audit performs yearly audits on the EMS to ensure the system’s effectiveness and compliance with the requirements AS/NZS ISO 14001:2004. He conducts periodic EMS audits to determine if all standard elements and applicable and if they have been properly implemented and maintained. Internal audits are performed every quarter while the external audits are coordinated by an EPA Environmental Auditor once a year.

Procedures required in the Internal Audit system are outlined below as;

AccountabilityEnvironmental Manager (responsible for follow-up and execution
ProcedureEMS-SMP-4.5.5-Internal and external Environmental Inspection Method
RecordsEMS-REC-4.5.5A – Yearly Audit Plan
EMS-REC-4.5.5B – Audit Action Follow-up list

To ensure the effectiveness and conformity of the Environmental Management System Audit, the AS/NZS ISO 14001:2004 requirement is required for yearly audits of EMS.

Applicable Procedure Summary:

  • Develop Annual Audit Plan (internal/external)
  • Issue & distribute
  • Conduct audit; [record audit finding using corrective/preventive action report]
  • Record findings; [auditors ensure signed reports are collected and filed in the EMS]
    • [Audit reports availed to employees]
    • [Audits assigned a record ID number]
  • Discuss & approve actions with the audited person
  • Follow-up implementation
  • Management review; [availed every quarter at the management review board meeting]

Reference Material – EMS – SMP – 4.5.5 – Internal/external Environmental Audit Procedure.

Management Review

In management review, Industrial Galvanizers’ top management has primary responsibility for monitoring and assessing the organization’s performance of the environmental management system. They ensure the implementation of safety and environmental practices, conduct safety observation, provide emergency response plans, deliver training, and manage compliance with environmental policy.

Committed to ensuring the safety of employees, management reviews are performed annually to ensure companies comply with the provided policies of system operation to ensure environmental safety.

A summary of Management Review responsibility is outlined below as;

  • The document, implement, maintain and review environmental policy as part of the EMS
  • Provide employees with access to environmental awareness training
  • Implement, resources, review and continually review EMS
  • Plan, develop and operate all hazardous locations to achieve compliance with appropriate regulations
  • Publish Audit results.
  • Communications from external concerned parties as well as complaints.
  • The level to which objectives and goals are achieved.
  • Regular audits for Environmental performance of the plant.
  • Status of remedial and anticipatory actions.
  • Resume activities from preceding management review meetings.
  • Suggestions for upgrading.
  • Improvements in authorized or other environmental requirements.
AccountabilityEnvironmental Manager [responsible for follow-up and execution]
ProcedureEMS-SMP-4.6 – Management Review Meeting Method
RecordsEMS-REC-4.6.A – Meeting Schedule
EMS-REC-4.6.B – Minutes of Gathering

Applicable Procedure

  • Prepare meeting agenda.
  • Prepare meeting documents.
  • Conduct meeting.
  • Issue & record minutes & actions.
  • Follow-up implementation.

Reference Material – EMS-SMP-4.6 – Management Review Meeting Procedure.

Appendices

Appendix 1 – Record # EMS-REC-4.2A – Industrial Galvanizers Environmental Policy

Industrial Galvanizers Environmental Policy

Industrial Galvanizers started way back in 1965 as a family galvanizing manufacturing business in the Hunter Valley, Hexham. Recognized as one of the largest galvanizing baths in Australia, Industrial Galvanizers slowly extended its operations of the structural galvanizing plants to Brisbane, Qld, and Sydney as well as the NSW. Established as a structural galvanizing plant, the company dominated the markets gaining a wider wide customer base as well as the communities in which it operated. While striving to improve its plant operations, Industrial Galvanizers has actively participated in technological innovation and best business practices as a strategy to meet and exceed our customers’ expectations. The company also promises to adhere to environmental safety policies to ensure employees and customers are effectively protected.

In summary, Industrial Galvanizers provides the following framework required by both the management & employees in ensuring safety;

Compliance

  • Meet with all Federal and State environmental regulations and practices related to the chemical industry.
  • Meet with Australian Standards (AS) and international standards (ISO) related to our business.
  • Determine the Company’s principle regarding ensuring the environmental protection

Prevention of pollution

  • Identify, assess, and monitor environmental risks and impacts, set up operational objectives and targets, and implement programs that will ensure:
  • No contamination to surrounding SOIL through engineering designs of piping systems, tank designs, and bunded storage areas.
  • Discharges to air are within permissible safe limits through technological industrial innovation and gas conversions before discharge to AIR.
  • Measurements and monitoring to ensure surrounding WATER environments are safe.
  • Effective emergency plans are in place.

Continuous improvement

  • Assigning suitable resources for the efficient implementation of an Environmental Management Programme that takes into account all the aspects and impacts of our operations.
  • Continually reassess our Environmental Management System to ensure continual environmental performance improvement.
  • Perform periodic environmental performance and conformance audits.
  • Training and increasing the environmental capabilities of our staff.

We will communicate with and involving external parties and the community in auditing our environmental performance.

Chief Executive Officer. 13th October 2009.

Environmental Facets/Impacts Record

Identified non-conformities
#FindingConsequenceAnalysisSignificanceRecommended action/sMonitoringEngineering controlsOperating measures
LikelihoodSeverityValue
1Scraped empty chemical drums thrown out randomly.Contaminating the below ground in case of seepage421MRelocate the drum inside the bund area OR
Construct a separate secure bund
Internal/ External AuditingYESYES
2Chemical leakage from the pipesGround contamination on-site and affects workers’ health.937HConstruct a secure bund and recycled maintenance for the pipes.
3Gas cylinders storage outside the buildingrisk of fire starts3515HDismantle and relocate the tank within bund area 4 OR
Remove the tank if there is no foreseen future use
4Chemical storage area.damages in chemicals containers & floor Contaminating132Lreduce any damage probability & A reliable floor has to be constructed in the storing area to resist chemicals effectsInternal AuditingYESYES
5Spills and oil leaking while doing the machinery jobpollute the environment313LUsing the rubbish bins.
Clean the oil that is spread on the floor
AuditingYESYES
6Old tools have been thrown out around the factory.Improper inventory records225MA Continuous check is requiredExternal AuditingYESYES
7Fumes emission and Fans in steel cleaning section are not working efficientlyChemical fumes are produced5420HBig fans could be installedAuditingYESYES
8Noise.High noise is produced4312HInstall isolators in the premisesAuditingYESYES
Areas for improvement
1Applying a whole life cycle asset management planProcess stopping & maintenance cost5420HContinuous checking on assets conditionsInternal/ External AuditingYESYES
2ensure compliance with legislation and license conditionsProblems in Work performance and control3212HEstablish a license to control the work and performance improvementAuditingYESYES
3EPA eco-efficiency trainingPoor Waste and sewage management5412HProvide the employees training coursesAuditingYESYES
4investigate the use of environmental improvement plansLow environmental performance3315HUpdating the current environmental improvement plansInternal AuditingYESYES

Notes:

  1. The risk register is reviewed on yearly basis for purposes of add/remove environmentally hazardous activities.
  2. Likelihood/severity analysis is reviewed every year based on recorded data (measurements, monitoring, and audit results) and the ranking is adjusted accordingly.

Environmental Impact assessment model

ValueLikelihood
1Rare: the event may occur only in exceptional circumstances
2Unlikely: the event could occur at some time
3Possible: the event should occur at some time
4Likely: the event will probably occur only in most circumstances
5Certain: the event is expected to occur in most circumstances
ValueConsequence
1Insignificant: negligible impact
2Low: minor effects that are easily remedied
3Medium: some operations affected
4Major: some important operations cannot be achieved
5Catastrophic: most operations will not be achieved
Risk valueEvaluationMitigation
≤ 4Low (L)
  • Precaution (Unlikely to need the specific application of resources).
5 – 8Medium (M)
  • Manage by specific monitoring or action.
  • The process is needed with management responsibility.
≥ 9High (H)
  • Senior executive management attention is needed.
  • Action plans and management.

Diagram

Notes:

  1. Risk value = Likelihood x Severity.
  2. Risk value analysis is audited annually in consultation with EPA to set suitable ranges.

Objectives & Goals Record

#Policy partObjectivesTargetsKey Performance Indicators KPIMeasuring technique
1Pollution avoidancesafe on-site chemical storage100 % of bunds inspected (capacity estimation, bund situations) regarding site operating capability.% bunds inspected (capacity estimation, bund situations)
plus
inspection findings (# of non-conformities)
Internal audit
plus
External audit (EPA)
safe on-site truck loading/unloading100% of truck loading/unloading places are bunded and inspected by EPA specialists.% bunds inspected (capacity estimation, bund situations)
plus
inspection findings (# of non-conformities)
Internal audit
plus
External audit (EPA)
2Continual enhancementlessen site electricity utilization25% cut in yearly electricity utilization.% of reducing in the sum of electricity costInternal review
decrease site water use25% reduction in yearly water use.% of reduction in the amount of water costInternal review
Emergency awarenessNil on-site accidents.review findingsInternal assessment
3Conformityeffectual execution of EMS10 % decrease in yearly non-conformities perceived during audits.review findingsInternal/External audits
4Greenhouse emissionsComply with any legal requirements10% yearly decrease% of reductionInternal/external audit
EPA audits

Environmental Management Program

Recommended action/sResponsibleDue dateCost (AUD)
Policy area 1: Pollution avoidance
Objective 1.1- Chemical leakage from the pipesCalibration of piping pressure gaugesEngineering ManagerSeptember 2011
recycled maintenance for the pipesEngineering ManagerSeptember 2009
Objective 1.2 – safe chemical storagecheck 100% of site bunds according to existing site operating capabilityEnvironmental ManagerSeptember 2009
Objective 1.3 – safe truck loading/unloadingsetting up tire cleaning placeEngineering Manager
Site Manager
Environmental Manager
September 2009
check 100% of loading/unloading placesEnvironmental Manager – EPA AuditorsSeptember 2009
set up speed limit signs at entry and the work siteEnvironmental ManagerJanuary 2009
Prepare driver Environmental Induction Fact Sheet & trainingEnvironmental ManagerFebruary 2009
Policy area 2: Continual enhancement in environmental performance
Objective 2.1 – lessen site electricity utilizationUse max. 40 Watts bulbsSite ManagerApril 2009
All lights turned off when the office is not in useAllOngoing
Objective 2.2 – decrease site water useSet up water heater tankSite ManagerFebruary 2009
Using the automatic on/off water tab in the officeSite ManagerFebruary 2009
Objective 2.3 – develop environmental performancePerform “Environmental Internal Auditor” courses for staffEnvironmental ManagerApril 2009 – September 2009
Check facet/Impact recordEnvironmental ManagerSeptember 2009
Conduct emergency evacuation drillsEnvironmental Manager – Site ManagerMarch 2009 – August 2009
Policy Area 3: Conformity
Objective 3.1 – LegislationUpgrade Legislation RegisterRegulatory Affairs ManagerJune 2009
Objective 3.2 – Employee understandingConduct alertness on current legislation for all staffRegulatory Affairs Manager/Environmental ManagerJune 2009

Organization chart

Organization chart
Organization chart.

Summary of Responsibilities

Chief Executive Officer

  • General Environmental Direction.
  • Endorse Environmental Policy.
  • Certify sufficient resource availability.
  • Endorse environmental Objectives & goals.
  • Commend environmental management programs.
  • Management reassess.

Environment Manager

  • General managing of the Environmental Management System.
  • Management delegate.
  • Internal Environmental inspection.
  • Perform Environmental training and alertness.
  • Environmental internal/external communications.
  • Environmental system records.
  • Contact with external parties connected to environmental issues.
  • Following Environmental Management Program execution.
  • Following corrective-preventive action execution.
  • Arrange management review gatherings.

Regulatory Affairs Manager

  • Notify all legislative needs.
  • Combine and retain legislation record.
  • Training and consciousness in co-ordination with Environmental Manager.

Engineering Manager

  • Site engineering systems:
    • Fire fighting system.
    • Power support system.
    • Piping systems.
    • Stormwater management system.
    • Devastated water management.
    • Measurements and observes of air-emissions (Combustors, etc…).

Site Manager

  • Managing actions inside the premises.
  • Site logistics:
  • Equipment adjustment.
  • Stores.
  • Site scenery.
  • Employment management.
  • Maintenance plans.

Quality Manager

  • Quality Management System needs.

Human Resources Manager

  • Staff employment.
  • Contact in training issues.
  • Worker records.

Financial Manager

  • Staff Payroll.
  • General finances.

Internal/External Document Control Register – Procedures list

1Internal documents – Standard Management Procedures SMPs
Document nameReferenceAuthorRevisionIssue date
1.1Facets/Impacts Identification Method.EMS-SMP-4.3.1Environmental Manager013.10.2008
1.2Official Requirements Identification method.EMS-SMP-4.3.2Regulatory Affairs Manager013.10.2008
1.3Objectives and Goals Identification method.EMS-SMP-4.3.3Environmental Manager013.10.2008
1.4Environmental Management Programme method.EMS-SMP-4.3.4Environmental Manager013.10.2008
1.5Environmental Training & awareness Procedure.EMS-SMP-4.4.2Environmental Manager013.10.2008
1.6Environmental Communication Method.EMS-SMP-4.4.3Environmental Manager013.10.2008
1.7Environmental System Documentation MethodEMS-SMP-4.4.4Environmental Manager013.10.2008
1.8Environmental Monitoring and Measuring ProcessEMS-SMP-4.5.1Environmental Manager013.10.2008
1.9Incident Reporting & Investigation Process.EMS-SMP-4.5.3Environmental Manager013.10.2008
1.10Internal and external Environmental inspection method.EMS-SMP-4.5.5Environmental Manager013.10.2008
1.11Management Review Meeting method.EMS-SMP-4.6Environmental Manager013.10.2008
2Internal documents – Standard Operating Procedures SOPs
2.1Ship loadingEMS-SOP-4.6.1Engineering Manager013.10.2008
2.2Ship UnloadingEMS-SOP-4.6.2Engineering Manager013.10.2008
2.3Truck loadingEMS-SOP-4.6.3Engineering Manager013.10.2008
2.4Truck unloadingEMS-SOP-4.6.4Engineering Manager013.10.2008
2.5Tank cleaningEMS-SOP-4.6.5Engineering Manager013.10.2008
3External documents
3.1Environmental Management Systems – Requirements with Guidance for Use”AS/NZS ISO 14001:2004SAI310.12.2004

Records register

#Record NameReferenceRevisionIssue dateRetention period
1Industrial Galvanizers Environmental PolicyEMS-REC-4.2A013.10.20085 yrs
2Environmental Facets/Impacts recordEMS-REC-4.3.1A013.10.20085 yrs
3Risk evaluation form.EMS-REC-4.3.1B013.10.20085 yrs
4Legislation RecordEMS-REC-4.3.2A013.10.20085 yrs
5Objectives & Goals RecordEMS-REC-4.3.3A013.10.20085 yrs
6Environmental Management Plan.EMS-REC-4.3.4A013.10.20085 yrs
7Industrial Galvanizers organization diagramEMS-REC-4.4.1A013.10.20085 yrs
8Summary of TasksEMS-REC-4.4.1B013.10.20085 yrs
9Environmental Training Register ETREMS-REC-4.4.2A013.10.20085 yrs
10Training Attendance Record.EMS-REC-4.4.2B013.10.20085 yrs
11Internal Communications RecordEMS-REC-4.4.3A013.10.20085 yrs
12External Communications RecordEMS-REC-4.4.3B013.10.20085 yrs
13Internal/External Document Control Record.EMS-REC-4.4.4A013.10.20085 yrs
14Old document Record.EMS-REC-4.4.4B013.10.20085 yrs
15Records registering.EMS-REC-4.4.4C013.10.20085 yrs
16Document Issue/ modify application Form.EMS-REC-4.4.4D013.10.20085 yrs
17Non-conformance Report.EMS-REC-4.5.3A013.10.20085 yrs
18Non-conformance Report Record.EMS-REC-4.5.3B013.10.20085 yrs
19yearly Audit PlanEMS-REC-4.5.5A013.10.20085 yrs
20Audit Action follow-up listEMS-SMP-4.5.5B013.10.20085 yrs
21Meeting Schedule.EMS-SMP-4.6.A013.10.20085 yrs
22Minutes of Gathering.EMS-SMP-4.6.B013.10.20085 yrs

Legislation Record

Title & referenceAuthorIssue dateMain requirements
EPA Publication No 347 “Bunding Guidelines”. – Latest edition: December 1992EPADecember 1992Tanks:Capacity is 100% of largest tank + 10% of second largest tank + 150 mm height (for stormwater)

Drums:Capacity is 25% of the maximum design number of drums up to 10 km, plus 10% of any volume+ 150 mm height (for stormwater)

Vehicle loading:Capacity of the bunding area at least be equal to the greater of (100% of the largest compartment of any tank vehicle using the filling facility or 9000 L whichever is less) OR the maximum quantity capable of being discharged from the two filling points having the greatest flow during two minutes.

EPA Publication 440.1 “A Guide to the Sampling and Analysis of Air Emissions and Air Quality”. – Latest edition: December 2002.EPADecember 2002Discharge:
Are there sampling points installed for discharge points?
Any maintenance applied?
Is it close to the discharge points?
Accessible?
EPA publication 739 “Guidelines for the Preparation of Environment Improvement Plans”. – Latest edition: June 2002EPAJune 2002EMP issued, approved, and up-to-date

Non-conformance Report Register

Date ReportedSiteResponsibilityCorrective ActionAction Date

Environmental Training Plan – Register ETR

Employee NameEmployee #TrainingProvider / Time FrameCostOutcome
EPA Guideline 347 “Bunding Guidelines”.EPA
EPA Publication 440.1“A Guide to the Sampling and Analysis of Air Emissions and Air Quality”.EPA
EPA publication 739 “Guidelines for the Preparation of Environment Improvement Plans”EPA
EPA Publication No. 441 “A Guide to the Sampling and Analysis of Water and Wastewater”EPA
AS/NZS 14001 “Environmental Management Systems”Third-party
AS 4630 “Risk Management”Third-party
Lead Auditor ISO 14001Third-party
Statistical process techniques SOPsUniversity of Melbourne
Leadership & communicationUniversity of Melbourne
TeamworkUniversity of Melbourne

Training Attendance Record

Employee NameSignatureDateComments

Environmental Process Audit Check-list

0Reference documents
0.1EPA Publication No 347 “Bunding Guidelines”. – Latest edition: December 1992
0.2EPA publication 739 “Guidelines for the Preparation of Environment Improvement Plans”. – Latest edition: June 2002
0.3EPA Publication 440.1 “A Guide to the Sampling and Analysis of Air Emissions and Air Quality”. – Latest edition: December 2002.
1Waste Management
1.1Water DischargesYesNo
1.1.1Are there any visible discharge of waste from the premises to the :
Land,
Groundwater
Water environments.






1.1.2Is only clean stormwater discharged?
1.1.3Stormwater discharged from the premises contain:
Grease,
floating oil,
Litter,
Foam, scum,
Other objectionable floating matter.










1.2Wastewater Discharges
1.2.1Will the wastewater discharged to the sewer?
1.2.2Any relevant approval of water authority has been granted?
1.3Any emissions are Discharged to Air?
1.3.1Any Offensive odors detected?
1.3.2Discharge outside premises? Any customer complaints?
2Environment Improvement Plan and Operational Controls
2.1Environment Improvement Plan
2.1.1Have you submitted an EIP to EPA?
2.1.2Is the current EIP has approval from EPA?
2.1.3Does it have an environmental policy?
2.2.The stormwater management plan:
2.2.1Is it approved by EPA?
2.2.2Do you inspect stormwater before release from bunded areas?
2.2.3Are check valves working properly?
2.3Operational Controls
2.3.1Any “tanks cleaning schedule” available?
2.4Bunds
2.4.1General
2.4.1.1Any spills in the bund?
2.4.1.2Are the bunds in good condition?
2.4.1.3For uncovered – is a 150 mm height minimum applied?
2.4.2Storage
2.4.2.1Is the ½ Height rule applied?
2.4.2.2the mix of liquids in bund?
2.4.3Bund Height
2.4.3.1Tanks:Capacity is 100% of largest tank + 10% of the second largest tank + 150 mm height (for stormwater)
2.4.3.2Drums:Capacity is 25% of the maximum design number of drums up to 10 km, plus 10% of any volume+ 150 mm height (for stormwater)
2.4.3.3Vehicle loading:Capacity of the bunding area at least be equal to the greater of (100% of the largest compartment of any tank vehicle using the filling facility or 9000 L whichever is less) OR the maximum quantity capable of being discharged from the two filling points having the greatest flow during two minutes.
2.4.3.4Is the firewater allowance installed?
2.5Combustor
2.5.1Is the combustor system destruction efficiency not less than 99.6% for propylene oxide, benzene, styrene, and ethylbenzene?
2.5.2Is the temperature of the gases exiting the combustion chamber at least 982º C?
3Monitoring and Reporting
3.1General Monitoring
3.1.1Sample point (Air discharge)
3.1.1.1Are there sampling points installed for discharge points?
3.1.1.2Any maintenance applied?
3.1.1.3Is it close to the discharge points?
3.1.1.4Accessible?
3.2Incident Reporting
3.2.1Any event of leak, fire, spill, or another incident?
4Plan of Premises: a plan of the premises, including discharge points.
4.1Were there any modifications to the premises plan?

Environmental Emergency Preparedness Plan

Emergency EventAction neededResponsibleRemarks
1On-site fireEmergency gathering point
Fire extinguishers register
Environmental Manager2 yearly practice trials
2Ground contaminationContact EPA
Containment & removal
Environmental ManagerAudit
3On-site injuryMedical assistance
Personal protective equipment
Training on OH&S
Quality/Environmental ManagerTraining plan
4Power shutdownOn-site generatorsQuality Manager
Operations Manager
5Truck loading/unloading accidentContainment & medical assistanceSite ManagerOn-site speed limit signs
6Water contaminationContact EPA
Containment & removal
Environmental ManagerAudit
7Air pollutionContact EPA
Containment & removal
Environmental ManagerMonitoring & measurements
8On-site fatalityContact authorities
Insurance
CEO
Quality Manager
Legal & compliance
9Machine breakdownGeneratorsOperations Manager
Site Manager
10Pipe leakageContainmentOperations Manager
Site Manager
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IvyPanda. (2022) 'Industrial Galvanizers' Environmental Management System Manual'. 21 July.

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IvyPanda. 2022. "Industrial Galvanizers' Environmental Management System Manual." July 21, 2022. https://ivypanda.com/essays/industrial-galvanizers-environmental-management-system-manual/.

1. IvyPanda. "Industrial Galvanizers' Environmental Management System Manual." July 21, 2022. https://ivypanda.com/essays/industrial-galvanizers-environmental-management-system-manual/.


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IvyPanda. "Industrial Galvanizers' Environmental Management System Manual." July 21, 2022. https://ivypanda.com/essays/industrial-galvanizers-environmental-management-system-manual/.

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