Project Management Process Groups
- Initiating – Determining the necessity and obtaining consent to begin a new project.
- Planning – Creating a comprehensive project plan that includes objectives, available resources, and a timetable.
- Executing – Putting the project plan into action and carrying out the tasks essential for finishing the project.
- Monitoring and Controlling – Tracking development and adjusting as necessary to keep the project on course.
- Closing – Completing all project-related tasks and formally closing down the project.
Description of the Project
This IT project aims to create a mobile app for a retail business that will offer customers a practical and straightforward way to shop. Clients will be able to buy products online using the app, as well as view their order history and track shipments (McLean & Wilson, 2019). To improve the customer experience, it will also feature a loyalty program and tailored product recommendations. This project is expected to increase sales and customer loyalty by giving the retail company a new channel for connecting with and engaging with its customers (McLean & Wilson, 2019). The app will be created using the most recent technology and best practices to make it simple, dependable, and secure (Delia et al., 2018). A group of skilled IT specialists will oversee the project and collaborate closely with the retail company to ensure the app satisfies their needs and specifications.
Planning Activities for the Project
The project scope must be established to plan and carry out this project successfully. It entails determining the specific features and functionalities the app will have, as well as its goals and objectives. Choosing the project constraints, including the budget, resources, and timeline, is another step in the process. A project plan must then be created, which entails developing a complete schedule, a method for allocating resources, and a strategy for risk management (Delia et al., 2018). A budget for the project and a system for monitoring development and managing changes should also be included. Finding and acquiring the personnel, tools, and other resources required to finish the project are also essential. It may entail obtaining these resources internally or externally and ensuring their readiness for use.
The people in charge of carrying out the project’s tasks must also be chosen, and a project team must be formed. Additionally, a decision-making procedure and team structure must be established. Lastly, the stakeholders must be kept apprised of any developments during the project. It entails updating them on the project’s development, difficulties, and successes. Additionally, it involves gathering their opinions and input to modify the project plan as necessary.
Predictive Scope Planning Explanation
A conventional method of project management called predictive scope planning entails making a thorough plan in advance and following it as closely as possible. It would include defining the project’s scope and creating a project plan that outlines all of the features and functionality that are purposed to be included in the mobile app (Delia et al., 2018). The project team would then carry out that plan as precisely as possible, only making slight adjustments as necessary to address unpredicted difficulties.
The method used can facilitate more accurate planning and estimation, which is one of its benefits. By defining the scope, the project team can more precisely predict the completion of the project in terms of resources used and the time needed. It can aid in preventing expensive overruns and delays that are likely to occur (Delia et al., 2018). As much as this approach has numerous advantages, the strategy also has some drawbacks. Since the scope is established upfront, it may be challenging to adjust to alterations in requirements or outside factors. It may result in scope creep, which causes would take longer than anticipated to complete the project and cost more money. Furthermore, because the project plan is made in advance, it might not consider any new knowledge or insights discovered as the project progresses.
Agile Scope Planning Explanation
Agile project management is an adaptable and iterative method of project management. Agile project management divides the project into smaller cycles, known as “sprints,” rather than starting with a comprehensive plan, as is done with predictive scope planning. The project team collaborates to finish these deliverables within the required timeframe during each sprint, focusing on a particular set of deliverables. It enables greater adaptability and flexibility to adjustments in the project’s requirements, scope, and other elements. The team can also make changes and improvements to ensure the project remains on course and provides value to stakeholders by routinely reviewing and reassessing the project after each sprint.
Hybrid Scope Planning Explanation
Predictive and adaptive scope planning components are combined in the hybrid scope planning method to address the shortcomings of each technique. This approach entails developing a thorough project plan up front, but with the knowledge that the program might need to be modified as the project develops (Delia et al., 2018). For instance, the project team would first decide the project’s scope and develop a detailed plan that outlines all of the app’s functionalities and features to create a new mobile app for a retail company. However, the team would also be ready to modify the strategy as required in response to stakeholder feedback or adjustments to the business environment. This strategy offers flexibility to adapt to changes while enabling more precise planning and estimation.
References
Delia, L., Thomas, P., Corbalan, L., Sosa, J. F., Cuitiño, A., Cáseres, G., & Pesado, P. (2018). Development approaches for mobile applications: Comparative analysis of features. Advances in Intelligent Systems and Computing, 470–484. Web.
McLean, G., & Wilson, A. (2019). . Computers in Human Behavior, 101, 210–224. Web.