Otacuschez Café’s SMS Order System Analysis Report

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This is a systematic analysis of the Otacuschez case which entails an SMS order system… The company purposes to connect the bookstore/library to the coffee café so that the library users can use the café. The project is aimed at making it possible to request orders by the SMS system. The clients are allowed to enjoy the services of the library and a cafeteria without having to greatly alter their schedules hence saving on time and money as well (Roth, 2008).

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ActivityImmediate predecessorOptimistic
(a)
Most probable (m)Pessimistic
(b)
TVariance
x2
A4565
B2464
CA5676
DA29108
EB2464
FA,C1232
GA,D68108
HA,C,F68108
IA,C,F,H3454

The project is expected to be completed within 25 days.

Critical Path

IDNameDurationStartFinishPredecessors
1Scope3 days5/25/2012 8:005/28/2012 12:00
2Determine project scope5 day5/25/2012 8:005/25/2012 12:00
3Produce the project schedule5.days5/25/2012 13:005/30/2012 12:00
4Staff the project0 days5/28/2012 12:005/28/2012 12:00
5Launch the project0.days5/28/2012 12:005/28/2012 12:00
6Buy hardware Requirements4.days5/28/2012 13:006/1/2012 12:00
7Installation4. days6/1/20126/5/20121
8Conduct needs analysis5.days5/28/2012 13:006/4/2012 12:00
9Programming6 days5/30/2012 13:006/5/2012 17:001
10Prototype for feasibility and discovery1.day6/11/2012 8:006/12/2012 17:00
11Review recommendations with management1.day6/5/20126/5/2012
12Design8. days5/28/2012 13:005/5/2012 12:00
13Development8 days5/5/20125/13/20121
14Test code2. days6/5/2012 13:006/7/2012 12:002
15System testing8. days6/7/20126/15/20123
14Training4.days6/715/2012 13:006/19/2012 12:004
16Post Implementation Review3.days6/19/2012 12:006/22/2012 12:00
17Create software maintenance team0.days6/19/2012 12:006/19/2012 12:00
18Development complete0.days6/19/2012 12:006/19/2012 12:004

PERT Chart

PERT Chart

Path Duration

Path 1; D, G, I= 8+8+4=20 days

Path 2; A, C, F, H, I= 5+6+2+8+4=25 days

Path 3; B, E, I=4+4+4=16 days

The shortest Period to complete this project is therefore 16 days while the longest would be 25 days.

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Cost-Benefit Analysis

Equipment/Installation

Cost in SR
10 Network Ready computers with supporting software6000
1 server9000
1.Router3000
Cabling and Installation7000
Facilities3000
Utilities4000
TOTAL32000

Other Development Costs

Expense categoryAmount
Salaries/Wages160,000 SR
Training5,000 SR
Support staff10,000 SR
Traveling/miscellaneous50, 000 SR
Licenses10,000 SR
Total235,000SR
Wages Cost
Team memberSalary/wage for a project
Project leader30,000 SR
Senior systems analyst20,000 SR
Systems analyst15,000 SR
Programmer analysts15,000 SR
Programmers40,000 SR(10,000 X 4)
Systems programmers40,000 SR (10,000 X 4)
Total salaries and wages160,000 SR
OPERATING COSTS
Recurring expenseAmount
Connectivity15,000 SR
Equipment maintenance20,000 SR
Programming20,000 SR
Help desk20,000 SR
Total recurring costs75,000 SR
SAMPLE BENEFITS
Benefit/cost savingAmount
Increased efficiency in order50,000 SR
Increase in customer trustIntangible
Increase in Marketing department100,000 SR
Total annual benefits150,000 SR

Net Present Value

NPV= Rt/(1+i)t

t=Cash flow time

i=Discount rate

Rt= Net cash flow rate

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In this case, the Net cash flow is found by finding the difference between the outflow and the inflow which is, 342, 000-150,000=192, 000 SR.

t -stands for the respective year while, like 1, 2, 3

i-which is the discount rate is found by dividing the inflow by the outflow. As in,

150,000/342,000=0.44

Year 0

NPV= -342000/(1+0.44)0 = -342000

Year 1

NPV=192000/(1+0.44)1= 133333.333

Year 2

NPV=192000/(1.44)2= 92592.592

Yeah 3

NPV=192000/(1.44)3= 64300.411

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The Net present value is more than zero, which is an indication that the business is viable.

Pay Back Period

This is the period that the made investment would take to ‘repay’ the money that has been invested in the business. Investments with shorter payback periods are preferred over those with longer payback periods. In this case, it would be, 342,000/150,000=2.28 years.

Discounted Pay Back Period

150000*3-133333.333-92592.592-64300.411 = 159773.664

BBP=159773.664/64300.411*12= 0.207066670227

Internal Rate of Return

It usually indicates the growth that is generated by a given project. A higher rate signifies the stability of that particular project hence it is preferable. It is the value of the discount rate whereby the negative cash flow is equal to the positive cash flow. It is an indication of efficiency, quality, and productivity.

Formula

= sum_^ frac{(1+r)^} = 0

Year(n)Cash flow
0-342000
1150000
2150000
3150000

NPV= Formula

r=0.15085

The NPV is calculated. If it is close to zero then the NPV=IRR in this case therefore, IRR= 0.15

From the findings, it is quite clear that the project is viable and profitable.

Bibliography

Roth, R. (2008). System analysis and design. John Wiley and Sons: New York.

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IvyPanda. "Otacuschez Café's SMS Order System Analysis." July 21, 2022. https://ivypanda.com/essays/otacuschez-cafs-sms-order-system-analysis/.

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