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Project Deliverable: Business Requirements Essay

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Updated: May 10th, 2019

Business Requirements Document

Background information of the company

Designing quality Information Systems (IS) is an integral element that institutions must adopt. The designing process entails securing viable and superior operating provisions (including IT software) to streamline the integration processes. Project managers in the Data Company should understand their roles in executing the implementation of new IT systems.

This is to ensure that the project design initiatives are sustainable. They should identify and put in place requisite infrastructure, human capital, and development of performance-oriented policies to guide the implementation process.

Indeed, the project scope is to cover the implementation of the new IT systems in data Collection Company to aid operations. The required software is set to enable the company to meet its clients’ needs by enhancing effectiveness and efficiency in data management.

It seeks to align the company’s processes with the modern business operating guidelines that are quality-oriented. The scope also covers the implementation of the new system, the adoption of the best business practices, and enhancement of resource capacity.

Speculation as to how to control the scope

The project’s wide scope of operation will be achieved progressively within the set timelines by the coordinators. This is to ensure that the core objectives are met adequately to facilitate effective data collection, processing, storage and distribution to clients.

The management has put in place viable control protocols to facilitate effective execution of the project’s activities (Shelly & Rosenblatt, 2010). In particular, the scope will be controlled through formulation of viable operating policies, development of proper timelines, setting of realistic goals, software procurement authentication process, and hiring of proficient system administrator.

The controls are to eradicate possible wastages of resources and time, facilitate accountability, ensure strict adherence to the development procedures, and integrate quality software(s).

Possible risks, constraints, and assumptions.

The implementation or integration of new IT systems in institutions requires proper planning, coordination, and acquisition of the right software(s). This is to ensure that every activity is undertaken within the scope of operation. As indicated, the project may face the risk of poor planning and assembling of the chosen software duet to its expanded scope.

The scope requires more time to aid the procurement of quality infrastructure and strategic planning. This is not achievable within the time that the company expects it to be operational. This may pose a serious risk that may compromise the expected quality standards (Shelly & Rosenblatt, 2010).

Major constraints appertain to lack of adequate resources including monetary provisions and IT specialists. The realization of the absolute scope of the project requires immense resources that most companies are deficient of.

Key assumption is that, the project would only succeed or meet its target if proper planning is executed, right software(s) is/are procured, adherence to timelines maintained, and appointing a responsible leadership executed. As assumed, the project would fail if proper performance strategies and identification of a pertinent software in not realized (Shelly & Rosenblatt, 2010).

The relationship and integration between systems and infrastructure

The integration of IT systems and infrastructural set-ups hold immense relationship that data collection and Analysis Company must consider.

It is proper to note that the integration of sound or effective systems, for example, interfaces, analytics, data warehousing, and cloud technology is dependent on the infrastructural support that is in the provision. This explains the relationship amidst the software resources, specialist support or general operating programs, and system development provisions (Murch, 2004).

Speculate upon potential outsourcing or off shoring needs

Outsourcing is a business strategy that institutions use to minimize cost implications. It enables corporations to acquire only operating support system when there is a need. This strategy is becoming common in practice with most managers asserting its effectiveness in ensuring the realization of optimal results (Murch, 2004).

Data Company can plan to outsource system development specialists whose services are not needed on a daily basis. This can back up the data management provisions. Concurrently, it reduces cost implications while ensuring quality service delivery. Consequently, the company should offshore outreach data solutions, manage E-mail campaign data forums, and initiate web conference information provisions.

Identify and justify the necessary resources

To upscale its information management, Data Collection and Analysis Company must develop a strong data warehousing and administration centre. It should upgrade its interface operations; integrate cloud technology that is a contemporary setup with a high level of effectiveness and web analytics systems.

The project manager should also facilitate the hiring of qualified IT personnel to steer the operations of the new system (Murch, 2004). These resources are paramount in ensuring that the project deliverables are met with limited complications.

Revised Project Plan

Project Plan Inception and key tasks

A project plan is a guideline that gives managers and stakeholders a clear-cut direction on how to undertake key activities. This is to aid the achievement of key deliverables. Planning is essential when executing any task since it fosters optimal utilization of resources (Murch, 2004).

The project’s leading deliverables include the enhancement of data management, effectiveness of service delivery, advancement of quality, meeting the clients’ needs, and improve return portfolio on investment. This would be achievable by executing tasks that are strategic in nature. The key tasks, sub tasks, time frame and Microsoft project samples are indicated below

Tasks based on the Microsoft project

Example: Task has a duration of 2 weeks, and initial resource assignment of one unit of Resource A, and therefore an initial total work of 80 hours.
Fixed Duration With Effort Driven Duration Units Work
Add one unit of same resource (A) 2 weeks 200% of Resource A 80 hours each
160 hours total
Add one unit of different resource (B) 2 weeks 50% of Resource A
50% of Resource B
40 hours
40 hours
80 hours total
Fixed Duration Without Effort Driven Duration Units Work
Add one unit of same resource (A) 2 weeks 200% of Resource A 80 hours each
160 hours total
Add one unit of different resource (B) 2 weeks 100% of Resource A
100% of Resource B
80 hours
80 hours
160 hours total
Microsoft project samples

Microsoft project samples

Course learning outcomes

The learning process equips individuals with pertinent project management skills and system development guidelines. The project also seeks to enable project managers to understand the challenges that affect superior implementation of project plans.

The outcomes are significant in ensuring the development of quality systems of operation and reduction of wastages. This is a critical provision when considered critically. It is vital to understand how the Microsoft project software works so as to focus on the results.

Evaluation on the organization through the lens of non-IT senior management

Data management organization that operates minus IT manager and quality administration system operates in the brinks of collapse. IT managers play an integral role in the management of data by ensuring proper adherence to the operating procedures and programs. They perform systematic assessment on the operating systems to establish evident gaps that cannot be identified by non-IT specialists.

In most institutions, IT managers are responsible for planning, coordinating, an development of control protocols as well as maintenance of software(s). They also give advice on the best systems and infrastructural support programs that are viable in driving operations in diverse settings (Shelly & Rosenblatt, 2010).

Consequently, they coordinate the integration on new and modern systems of operation that enhances effectiveness in data management. Therefore, data management institutions (Data Company for example) should institute a strong IT department with highly qualified head to facilitate the realization of set objectives.

Issues in information systems

Major issues affecting the effectiveness of IT systems arise due to poor planning, irregular maintenance of software(s), integration of outdated programs, and inappropriate utilization of the systems. These issues hold the capacity of stalling the effectiveness of data collection, processing, storage and distribution (Shelly & Rosenblatt, 2010).

They affect the credibility and reliability of the information conveyed that influences the quality of decisions made in diverse facets of operations. The project manager of Data Company should develop viable approaches to counter the effects of the IT issues that may impede the progress of the activities that are on schedule.

Strategic issues and practices in the information systems

Strategic issues that affect projects appertain to current and future expectations that are influenced by the environmental and structural factors.

The strategic issues that affect the implementation of projects include internal infrastructural capacity, policy, social, economic and culture. Managers should develop strategic approaches to ensure prior mitigation of the issues through the development of contingency planning system.


Murch, R. (2004). Project management: Best practices for IT professionals. Upper Saddle River, NJ: Prentice Hall PTR

Shelly, G., & Rosenblatt, H. (2010). Systems analysis and design. Boston, MA: Thomson Course Technology

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