Solid continuity is definitely about ensuring that a business can continue operating no matter what. Business technology should be one of the most critical areas of attention in business continuity planning, even though it should cover everything from succession planning to emergency communications methods. Technologies that help businesses are utilized daily. Due to downtime, companies might lose between $1 million and $5 million per hour (DiDio, n.d.). So let us look at four things an entrepreneur may take to prevent disruptive downtime and ensure business continuity.
Participants in business continuity frequently come from different departments. Determining the team leaders who should be involved in the planning is a good idea before creating a strategy. Department leaders can express their concerns and comments while also assisting in creating a detailed timetable (Kumar & Goyal, 2019). A project manager who can gather the required data from the team leaders, consolidate it, and see the project through to completion should be chosen. Smaller companies might not require a whole team, but they should choose a project manager responsible for carrying out the final plan.
The business continuity team’s responsibility is to create a thorough, documented business continuity strategy. The team must think about what they will do if the worst happens, even while an excellent business continuity plan. Emergency and post-disaster operations or emergency and post-disaster communications are topics that most plans address. Essential executive succession plans are frequently created as well; finding alternative suppliers and using legal or tax avoidance strategies are also crucial (Duncan, 2020). Data loss management plans, backup plans, and disaster recovery methods are essential for IT.
A business continuity plan is reactive since it contains actions in an emergency. However, reducing downtime requires individuals to take the initiative. One of the most excellent methods to guarantee company continuity is to install an efficient backup and disaster recovery system. In this manner, individuals may continue to use those crucial systems if a hardware malfunction or ransomware attack affects the IT network (Mercer, 2020). Successful strategies and plans are provided by some of the most effective backup and disaster recovery systems (Arcserve, n.d.). Important to plan aspects of the project may be examined beforehand before the team is compelled to test the approach in real-time.
With the advent of cloud-based HRIS solutions, security concerns are growing. HRIS contains sensitive data, including employee social security numbers and medical information. Information leaks and HRIS data breaches can harm individuals and organizations (Uddin et al., 2021). It is essential to ensure that this information is as secure as possible from internal and external threats. HRIS is an absolute goldmine for hackers.
In the event of a hypothetical security breach of the cloud system, specific security protocols should be used in the future. Periodic maintenance should be scheduled to keep the system safe at all times. Most HRIS are currently cloud-based and can be accessed from any device, so timeout features can be helpful. Most HRIS systems can be configured to require a password change from time to time, typically every 60 days. If it is possible to log employees out of the system after a certain period of inactivity, be sure to activate this potentially valuable option. Disable features that would allow employees to stay logged in if an employee inadvertently leaves a device that could be stolen or hacked.
Summing up, it should be said that a qualified plan and training, as well as the use of standard technologies and solutions, allows the company not to disrupt the work of the enterprise. About half of businesses do not have a business continuity plan. This means that around the world, half of all companies are vulnerable. Employees, customers, and anyone else who counts on a business can be at risk if something wrong happens. To avoid the fate of being another business without a plan, the company must take the time to develop a project quickly. This will assist in preventing future problems and help maintain business continuity.
References
Arcserve | Data Protection and Business Continuity Solutions. (n.d.). Arcserve.
DiDio, L. (n.d.). De-mystifying Cloud Computing: the Pros and Cons of Cloud Services. Information Technology Intelligence Consulting. Web.
Duncan, R. (2020). A multi-cloud world requires a multi-cloud security approach.Computer Fraud &Amp; Security, 2020(5), 11–12. Web.
Kumar, R., & Goyal, R. (2019). On cloud security requirements, threats, vulnerabilities and countermeasures: A survey.Computer Science Review, 33, 1–48. Web.
Mercer LLC. (2020). Business responses to the COVID-19 outbreak survey findings. In Mercer Talents All Access. Web.
Uddin, M., Khalique, A., Jumani, A. K., Ullah, S. S., & Hussain, S. (2021). Next-Generation Blockchain-Enabled Virtualized Cloud Security Solutions: Review and Open Challenges. Electronics, 10(20), 2493.