The SFAA (Smart Financial Aid Application) program is pursued to support Zayed University’s agenda. The purpose of the project is to design a new app that can transform the experiences of needy students at the university. Initially, learners were required to apply for financial support and scholarship manually. They had to collect the required documents from the institution and return them to the relevant department.
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The process was tedious and incapable of supporting the expectations of the students (Silvus & Schipper 2014). The challenges emanating from this manual application process catalyzed the SFAA idea. With new technologies influencing a wide range of human functions and activities, the app will support the needs of more disadvantaged students at the university. The beneficiaries will have access to financial assistance. The detailed project management plan for the SFAA program is described in this document.
|Project Scope: Product Scope and Requirements |
Project Title: Smart Financial Aid Application (SFAA)
Project Manager: [student to insert name]
Sponsor: Zayed University
Dates: October 2016 – December 2017
Life Cycle Cost.
Operations and Support
Project Schedule: Gantt Chart Based on Resource Utilization
The success of a given project depends on the manner in which different activities are undertaken (Lehmann 2016). The involved individuals should be ready to collaborate, identify emerging challenges, and understand how specific roles or duties will be accomplished. Throughout the project development phase, it is critical that different stakeholders and participants are involved. This evidence-based practice is utilized to monitor and address emerging issues before they can affect the project’s success.
At Zayed University, it was necessary for the professionals involved in the SFAA app development project to acquire adequate resources, inform the right departments, get approval, and outline enviable procedures to pursue the aim. The use of a detailed Gantt chart was taken seriously by the developers. This approach was appropriate in order to ensure every activity was undertaken and completed within the specified time. Emerging issues could be addressed much faster through the use of the Gantt chart (Lehmann 2016). The chart depicted below gives a step-by-step path that was followed to develop the app. The diagram presented was used to develop the most appropriate chart for the project.
The above steps were condensed into five phases for the chart. Two individuals were involved throughout the design process. However, most of the activities and programming roles were completed by one individual. This was the case because the targeted app was simple and capable of running in a wide range of devices. It was also notable that the team had a period of two years to develop and launch the app. This period made it possible for the involved players to complete the process with the need of extra assistance or support (Junior & Carvalho 2013).
The chart presented below shows clearly that the project was undertaken by two developers. The initial stage (analysis and planning) was managed by the Developer B. The programmer communicated with different stakeholders within the first six months. This move was done in order to make sure the intended project was approved and matched with the available resources at Zayed University. The approval was critical to deliver the right resources, expertise, and ideas to Developer A. This was necessary in order to ensure everything was done in a timely and professional manner (Junior & Carvalho 2013).
The chart explains how most of the programming and app development roles were completed by Developer A. From this chart, it is observed that the programmer managed to come up with the most appropriate design for the app. This means that he acquired the right resources to develop the best software and interface designs for the app (Junior & Carvalho 2013). The unique specifications for the SFAA applications were designed during this stage. The next stage was to develop the app and make it usable. The app was then integrated with the university’s website. The integration process paved way for the initial testing. The app was tested successfully by Developer A. This step paved way for the completion phase.
The next phase was that of testing (Silvus & Schipper 2014). During the stage, Developer A tested the app for the second time. The process made it easier for him to identify emerging issues that could be redesigned or changed. The ultimate goal was to produce a powerful app capable of delivering the outlined results. This analysis was then used to come up with a better version. This was achieved by continuous experimentation, testing, and correction of every identified issue. The process made it possible for the programmer to come up an app that resonated with the needs of the end users.
Deployment of the app was managed by the two programmers. What comes out from this chart is that the concept of resource utilization is taken into consideration (Junior & Carvalho 2013). It is quite clear that the roles were undertaken by different individuals. This meant the roles of the programmer did not interfere with those of his colleague. During the second (design) and the third (development) stages, Developer A managed to combine the activities without necessarily affecting the development process. Roles were only shared (50-50 percent) during the deployment phase. This nature of resource utilization explains why it was possible for the SFAA project to be designed and completed successfully.
Quality and Communication Plans
Quality Control Plan
Regular Control Meetings
Task Preparatory Meetings
Quality Control and Book Keeping
The proposed plan has the potential to sustain the project and implement it within the specified period. The presented project scope proves that the involved individuals or developers can acquire the right resources and bring on board different stakeholders to support the program implemented process. The Gantt chart is based on appropriate resource allocation, thereby ensuring that various roles and duties are delineated in a professional manner.
The developers had unique responsibilities that were critical towards delivering positive outcomes. The outlined quality and communication plan also meets the threshold of an effective strategy for supporting the success of the project (Silvus & Schipper 2014). With these considerations, the SFAA program was supported and completed successfully. The launched app will make it possible for more students in the university to apply for financial support. Consequently, it will be possible for the targeted learners to address their financial challenges and eventually realize their potential. These project management insights can also be applied elsewhere to deliver meaningful results.
Junior, R & Carvalho, M 2013, ‘Understanding the impact of project risk management on project performance: an empirical study’, Journal of Technology Management & Innovation, vol. 8, no. 1, pp. 64-78.
Lehmann, O 2016, Situational project management: the dynamics of success and failure, CRC Press, Boca Raton.
Silvus, A & Schipper, R 2014, ‘Sustainability in project management competencies: analyzing the competence gap of project managers’, Journal of Human Resource and Sustainability Studies, vol. 2, no. 1, pp. 40-58.