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A proposal for an e-CRM system Essay

An overview of e-CRM system

When seeking for novel business growth opportunities like the internet, various organizations seem to face competition in the universal electronic markets. Clients are the most valued business assets and it is important for businesses to strive and keep them contented as well as lifelong business affiliates.

Thus, electronic client relationship management (e-CRM) system is amongst the modest ways of communicating with the business clients. Basically, e-CRM system implies activities which can classify, attract and equally preserve a company’s clients by utilizing electronic modes such as web browsers, internet, hardware and software.

The technology offers the vital clients’ information to the workers in advance. Such information could be used to produce commodities tailored towards meeting the esteemed customers’ needs. Therefore, e-CRM system assists in the management and augmentation of the already existing interactions between a company and its clients, while at heart, the most critical aspect is to improve the level of satisfaction (State of Victoria, 2004).

Levels of e-CRM

E-CRM system has three dissimilar operational levels namely foundational services, value added services and client centered services. The foundation services contain the least essential services including order approvals, levels of sensitivity as well as website efficiency.

Conversely, client centered services enclose clients order follow-ups, commodities modification, form alongside security and privacy (Scholar, 2009). Finally, e-CRM system offers value added services that incorporate online guidance, edification, training and online trade.

Benefits of an e-CRM system to Our Town Photography Gallery

The benefits of an e-CRM system accrue from four distinct areas including amplified clients allegiance, extra efficient marketing, improved clients sustenance and service provision as well as cost minimization and greater effectiveness.

Amplified clients’ allegiance: An effectual e-CRM system will offer similar historical details and information about the clients to each worker in Our Town Photography Gallery. Provided the studio has manifold business electronic lines which cordially networks with the clients, through the application of an e-CRM system, the Gallery will stand a chance of conducting businesses with clients via any channels (Scholar, 2009). This will in turn make the clients feel as if they are being handled with a sole organization which amicably pursue them each and every step.

Extra efficient marketing: Given that Our Town Photography Gallery has comprehensive clients’ information; it can efficiently use an e-CRM system to predict the merchandises that clients will probably purchase besides making the acquisition timing.

Therefore, the e-CRM system will definitely assist the studio to craft efficient sales promotions and marketing campaigns that are geared towards attracting the most lucrative business clients. Furthermore, the e-CRM will help Our Town Photography gallery to segment clients based on the requirements and this will generally permit the studio to ideally market particular commodities to the intended market segment groups (Scholar, 2009).

Improved clients’ sustenance and service provision: Since e-CRM system is well equipped with improved clients’ sustenance services, it will help Our Town Photography Gallery to effectively reduce and equally eliminate clients’ frustrations that ensue from ineffectual time consumptions.

Hence, the implementation of an e-CRM system will facilitate the proficiency and haste in serving the clients needs. Moreover, the e-CRM will enable the studio to offer services to the clients at the potential levels they warrant via exploration and channels that tender the possibly most excellent performance and established solutions.

Cost minimization and greater effectiveness: E-CRM generates the mutual benefits appertaining to data mining. Through adopting and implementing e-CRM system, Our Town Photography Gallery will be able to explore, analyze and determine the correlations that exist between various data sets and how the associations could be used to minimize the incurred costs.

E-CRM dimensions

Basically, e-CRM system can be used in the studio’s acquisitions to increase the number of novel clients whereas its expansion will augment the Gallery’s earnings and profitability via heartening the clients to pay for more commodities. Since the system plays a vital role in customers retentions, its implementation at Our Town Photography Gallery will help to increase the time span when the studio’s clients would remain as its clients.

Thus, e-CRM will build a vital depository which stores various kinds of clients’ data and this will permit the studio’s staffs to have increased contacts to such critical information every moment.

The information acquired through the designed e-CRM system will further assist in determining the clients’ behaviors and the adoration of a well designed system will influence the clients trust levels as well as enthusiasm to carryout transactions via giving private and classified information (Scholar, 2009).

Finally, the e-CRM system will assist the studio to gain competitive advantage through adequately serving and accomplishing the clients’ demands.

Specific data that would be stored in e-CRM system

There are various data that can be stored by Our Town Photography Gallery in its e-CRM system. Amongst the data contained in this system are the clients’ personal information like date of birth, names, and physical addresses.

Besides there are classified business information and data that needs regular updates such as clients preference details, purchase history, mode of payments, products purchases dates, commodity values, and mode of products purchases.

The data could also be on whether the products were bought after a series of events for instance, whether the purchases were promotion driven or if there were third parties involved. Finally, the observed motivational and behavioral data that contain information about the clients such as age, social group, family size and location could as well be stored in the e-CRM system.

Widely embraced E-CRM systems

The various commonly known e-CRM systems which fall within the personalization realm are the collaborative filtering software; the rules based software, and automated systems.

Rule based software

This personalization software permits an express control on the basis of website types exposed to the clients. The organization merely needs to formulate rules that lessen the accessible information volumes up to manageable levels.

Despite having the advantage of generating synchronized clients data from various sources namely client data base, operational systems as well as click stream data, the rule based e-CRM tool is difficult to scale since rules need physical updating (Scullin et al., 2002). However, updating the stipulated rules become cumbersome on hefty websites.

Collaborative filtering software

According to Scullin et al., (2002), this personalization software tends to instigate website searches based on individual preference and savor. The feature seems to significantly promote sales activities while adding more worth to the clients products through offering products which the company’s clients would not have otherwise had interest.

In B2B applications, this software have the advantage of showing clients pricing which reveals their personal company’s conferred rates. The software tends to defeat the nonspecific outlook which most websites still embrace.

It further eradicates the possibility that clients will experience stressed through the unwanted spam. Nevertheless, the software has the disadvantage of assuming that an advertisement have been shown to the clients hence, in some instances, it distracts the clients from accessing similar ads.

Sales force automation system

Sales force automation (SFA) has been considered helpful in many failing business cases. For example, the system plays critical roles in allowing companies to craft, maintain and easily access the clients’ records besides managing lead accounts (Hadaya & Cassivi, 2009).

Further, SFA assists in seizing novel sales opportunities while standing a chance of updating accounts, clients’ links and business opportunities. Whereas the system gives a viable approach when analyzing and integrating clients’ trends, it equally facilitates marketing communications and monitors the behaviors of both market and clients.

The recommended E-CRM system

All the e-CRM systems namely sales force automation system, rule based software, and collaborative filtering software yearn to provide efficient based client support. However, sales force automated system seems quite feasible with respect to Our Town Photography Gallery since it creates and preserves contacts with an organization’s clients.

Moreover, SFA has networked preferences in serving clients and these encompass voice chats, file transfers, habitual phone support alongside collaborative browsing. Despite the fact that collaborative CRM system is perceived to be more flexible when compared to SFA, it is time consuming. Thus, the studio should implement SFA because it costs less in its operations while it can be used to handle both repetitive tasks and high volumes of data (Rheault & Sheridan, 2002).


Hadaya, P. & Cassivi, L. (2009). Collaborative e-product development and product innovation in a demand-driven network: the moderating role of e-CRM. Electronic Markets, 19(2-3): 71-87.

Rheault, D. & Sheridan, S. (2002). Reconstruct your business around customers. The Journal of Business Strategy, 23(2): 38-42.

Scholar, M., P. (2009). E-CRM. Web.

Scullin, S., Allora, J., Lloyd, G., O. & Fjermestad, J. (2002). Electronic Customer Relationship Management: Benefits, Considerations, Pitfalls and Trends. Web.

State of Victoria (2004). E-Customer Relationship Management. Web.

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IvyPanda. (2019) 'A proposal for an e-CRM system'. 29 July.

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