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The aim of this paper is to reflect on the benefits of Database processes in business operations. Actually, database refers to data collection that is prepared and arranged in computer systems in order to choose quickly preferred items. The effective use of database is enhanced by the manner in which information is organized orderly in ascending documentation.
Indeed, manual recording has been faced with many shortcomings, for example it is complicated process thus ineffective. This paper also examines how database packages can be applied in business processes. Surely, database systems are invented to enable businessmen to manage and restore information (data collection) in an ordered way.
Importance of Database in Firms’ Business Operations
Database process is beneficial to businessmen when it comes to processing, collecting and storing information (Solove, 2001). For example, business operation will be more effective when businessmen know their suppliers, competitors and consumers. According to Mukherjee & Duncan (2000), several business lack resources to process and collect huge amount of information.
“This means that they do not have vital information on whether consumers buy goods repeatedly, how progress is their business and how profitable are they” (Mukherjee & Duncan, 2000).
Such important information is beneficial in shaping business strategy and handling operational business challenges. Businessmen should gather much information from database which are beneficial in future operation of their businesses. Solove (2001) claimed:
Database operation is important because it minimizes resources and time utilized in managing data; it enables businessmen a capability to evaluate data in many ways; it is an effective system of management of data; it transforms disparate idea to be useful information; and promotes quality of information (p.24).
According to (Mukherjee & Duncan, 2000), several business operations like insurance, banking, publishing and manufacturing commercial businesses need to use database systems because of their business demands. Indeed, there are two database systems, relational (structured) and single (flat) file databases (Solove, 2001). Moreover, Mukherjee & Duncan (2000) explained:
Database system that a businessman may need depends on: amount of data that requires to be processed and stored; whether more than single individual are required to amend and access data; and data complexity in terms of sound, plain text and image files (p.32).
When a business operation is not complex, for example managing one hundred consumers, a businessman may use effectively database package like spreadsheet.
On the other hand, Solove (2001) viewed that a complicated business operation may require sophisticated packages like Sybase, Microsoft Access, Oracle, Informix and Filmmaker Pro. Such are particularly made to sort huge quantity of data, for example, enabling businessmen to handle payments processes, clients’ names and products ordered (Mukherjee & Duncan, 2000).
Database is important particularly to businesses which require huge quantity of information. Furthermore, “database process is a tool which is beneficial to build effective applications like inventory and sale ordering management in business operation” (Solove, 2001).
In fact, “database devices make effective management and maintenance of data structured files. Such tools have strict parameters in order to instill accuracy and integrity in its task” (Mukherjee & Duncan, 2000).
For instance, any alteration that happens in the data will never be affected or corrupted whenever the process fails. Moreover, database enhances efficiency because it enables many users to utilize the data simultaneously (Solove, 2001).
Database is most important when business application is shaped to meet the needs of businessmen. Indeed, specifying business need is special involvement that calls for a professional developer (Mukherjee & Duncan, 2000).
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According to Solove (2001), the modern database process utilizes SQL processing (Structured Query Language) that enables evaluation of data and thus reports are built in various ways. Such reports created are beneficial in coordinating business processes while promoting customers’ demands.
The use, collection, and processing of information is important in business operation. For example, many business processes may be effectively managed when the information is stored accurate and updated.
Any application which may make work engaged more effective and easier should be embraced without doubt. Database has significant role in Information Technology because its capability to process structured information is what drives business efficiency.
Mukherjee, S., and Duncan, G. (2000). Optimal Disclosure Limitation Strategy in Statistical Databases: Deterring Tracker Attacks through Addictive Noise. Journal of the American Statistical Association, 95, 4-8.
Solove, D. (2001). Privacy and power: Computer Databases and Metaphors for Information Privacy. Stanford Law Review, 53, 35-40.