Effectively Written Email
The email is written considering the 10 Cs for writing effectively.
To: Steve Jobs
From: Bobby Johnson
Date: 14-02-2013
Subject: Retirement celebration.
As you all know, Joe Banyon is retiring at the end of March, which is next month. I have been tasked by his friends to arrange for a little farewell party in his credit.
The party will take place on Friday, the 29th day of March, 2013. The location of the party will be at the strawberry city café.
During the party, we are planning to give him a gift certificate which will be bought by contributions from friends and colleagues. The contributions will be a minimum of $10 per person. The contributions should be submitted by 20th February, 2013. Your co-operation will be highly appreciated.
Please join us as we give our friend and colleague the best send-off party. Please keep in touch. You can reach me through this email address or my personal email address at [email protected]. You can also use my cell phone number-333-122-2323.
Regards,
Bobby.
Email Review
The paragraphs below identify where and how individual Cs were used in writing the email.
The first C used was Content. The email was written with all the necessary content needed for effective communication.
The second C used was completeness. All the missing information pertaining the dates and the mane of the addressee were included in the email.
The third C used was correctness. The language of communication was adjusted. Words such as ‘honour’ were dropped.
The fourth C used was clarity. The language used in the email message was adjusted to be simple and enhance clarity.
The fifth C used was coherence. The paragraphs were arranged with the use of conjunctions to ensure coherence.
The sixth C used was conciseness. The email was made to be brief and at the same time, it contained all the relevant information.
The seventh C used was connection. The correct connectors were used in the email message. For example, “which” has been used severally to ensure that the information is coherent.
The eighth C used was creativity. For the email message to be understood easily, the addressee, the dates and the location had to be included.
The ninth C used was courtesy. The use of words such as highly appreciated, please, and regards in the email message made it to be appealing to the reader.
The tenth C used was closure. The provision of the identity of the email sender and the contacts provided a good closure. The closing statement was also made to appear courteous.
Effective Messaging
The first strategy for composing more effective messages is idea generation. During this stage, all information regarding the topic has to be listed down on a piece of paper.
The second strategy for composing more effective messages is the expansion and organization of the initiative (Stuart, Sarow & Stuart, 2007). At this point, the best strategy will be chosen based on the type of writing. Such types include an official letter and an email message.
The third strategy for composing more effective messages is revising and editing of the message. This involves the reorganization of the text and peer editing. It ensures that the content, style and form, clarity, grammar, spelling and punctuation are thoroughly counterchecked (DHA Communications, 2012).
References
DHA Communications (2012). Developing a communications strategy. Web.
Stuart, B. E., Sarow, M. S. & Stuart, L. (2007). Integrated Business Communication: In a Global Marketplace. New York, NY: John Wiley & Sons.
University of Chicago. (2008). How to improve email communication: Developing strategies to mimic face-to-face interactions. Web.