Fundamental of Organizational Structure Essay

Introduction

Organization structure is an organized plan or the way of arranging and allocating work to all members for the smooth running of the organization so that the goals can efficiently be reached. This is done by dividing all important areas of the organization and linking them together with employees. This is done to obtain a whole working unit where all the parts coordinate together in delivering the organization’s services. The breaking down of these structures will lead to job greater and higher output for every employee. (Brown, 2001).

Planning the organization

The organization whose structure I am going to write about is a furniture manufacturing firm. This firm deals with the manufacturing of furniture by designing them, manufacturing, marketing, and distributing the products to the buyers.

The tasks to be completed to accomplish this mission involves.

• The suppliers who are going to provide raw materials to the industry should be identified. A person who is going to ensure that a constant supply of the raw material to the factory is constant should also be identified. Selection of his/her assistance should also be done.
• Designers of different genres and different kinds of furniture should be identified. This is to satisfy the customer’s taste because various designs will enable them to have a wider choice as concerns to their preferences. There should also be a supervisor to ensure that the work done by the designer is in line with those of the client. He/she will also be responsible for advising the designers in the ways of improving their designs by the changes taking place.
• There should be a production area where the designs which have been drawn will be translated into an actual item. This area will consist of craftsmen or carpenters. There should also be a supervisor to coordinate the development taking place at the design level. He will also be ensuring that the designs which are put on paper will be the exact ones that are being produced. He/she will also be responsible for assessing the amount of work taking place, and if in some way it can be replaced by machines.
• The produced products should be introduced to the consumers by advertising it or by displaying, therefore people dealing with this kind of work should be identified. The team will also be responsible for convincing the buyers to buy the items by displaying their unique features. They will also be responsible for analyzing the requirements of the consumer and putting them on paper to be designed by designers.
• After producing the final product, this product should be ensured that it reaches the final consumer. Therefore, the product has to be ferried to a destination that is close enough to the consumer for easy buy. Therefore, the necessary personnel who will perform this chore should also be identified.
• There should be a unit that will be responsible for the company’s development analysis. This will involve keeping records and balancing the company’s financial records. This will help in monitoring the progress of the firm.
• Personnel rights and also their performance and their recruitment should be handled. Therefore a unit handling issues related to employees in the firm should be set up. They will also be responsible for identifying any gaps and filling them whenever an employee is needed.
• The firm should also have general supervision to ensure that every unit is working by the description of their relevant work. He will also be solving any cases which might arise in day to day running of the firm.

The organization chart below will demonstrate the organizational structure of this firm in detail. (Worthington, & Blyth 2001 p:45).

Finance

• Supply – will deal with the supplying of raw material to the firming by ensuring that the firm’s raw materials are constantly available.
• Design – this unit will be responsible for designing different kinds of products which will capture the consumer’s attention. They will also be responsible for noting the customer’s preferences and designing them on paper.
• Production – the designer’s drawings are translated into the real product.
• Finance – this structure will deal with the analysis of the company’s progress in terms of profits making is concerned. They ensure that various records are recorded as it is required.
• Sales and marketing – this structure will deal with the marketing of this product by introducing it to consumers
• Personnel – is responsible for handling all the cases concerning the rights and the performance of the employers.
• Distribution – will be responsible for distributing the firm’s product closer to the consumers.
• General Manager – he/she will be responsible for ensuring that all the structures in the organization are coordinating well. (Casson,2001)

Conduction business in two places might be a real problem for many businessmen. This is because many issues arise. These involve.

• The information flow between different structures in the two organizations will be hindered. This may cause inefficiency because different departments will not be able to work
• There is also the problem of inefficient management and monitoring of the business. This is so because having two businesses requires one to travel from one place to another to ensure that the business is progressing well.
• Having two businesses in different locations means that more employees have to be hired which might result in arising of many issues dealing with the settling of employees cases.
• Timing – having businesses in two locations will lead to poor timing because the work schedules between the two businesses may collide. This may lead to a lack of coordination between the different departments.

The following is an organization chart that includes two businesses.

As the business grows by five more locations, the communication network between the two companies should be established. This can either be done by either using phones with the company’s network or by using the company’s computer network interconnected by a central server.

The issues of untimely coordination when conducting various transaction or when providing services arises. This is so because the information dispersed to various branches might not reach there in time.

Also, the monitoring of various workflows might be a tedious process because all areas should cooperate in order to ensure that there is no branch which is disadvantaged. The following is an organizational chart that includes five branches.

References

Brown, Stephen A. communication in the design process. London. Spons press. 2001.

Worthington, & Blyth Alastain. Managing the brief for better design. London. Spon press 2001.

Casson, mark. Information and organization.A new perspective on the theory of firm. Oxford, England oxford university press. 2001.