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The proposed project on men’s regular health examination is critical. The project requires proper duration and timely planning so as to accomplish its mandates. This necessitates suitable budgeting techniques, instant funding provisions, periodic evaluation, and a comprehensive observation of ethical provisions.
Developing a project timeline
The timeline for the activities recommended in this project will adhere to structured schedules (Schwalbe, 2006). Evidently, men should attend regular medical checks. Hence, the activities set to accomplish this desire must be within the set timeline of the project. The proposed schedule for this project will consider the activities to be executed, responsibilities, start date, and the end date of each project. This will ensure that the project is completed with little or no hindrance (Roberts, 2011. For instance, the activities for developing this project commenced at the beginning of October 2012. These activities were to ensure that the prospected men’s medical checks occur in time (within the scheduled start date and end date). Other prospected activities include contacting the local radio stations to arrange the meeting, develop ideas for radio programs, discussion of the proposed ideologies, and confirmation of partnership provisions with the selected radio stations (Gido & Clements, 2009).
|Activity||Responsibility||Start date||End date|
|Project planning||Organizing the project schedules||October 1st, 2012||October 20th, 2012|
|Identification of stakeholders||Knowing the approximate number of the targeted groups||21/11/2012||25/11/2012|
|Discussion of the proposed ideologies||Acquainting stakeholders with the project requirements and benefits.||1/11/2012||8/11/2012|
|Develop ideas for radio program||To publicize the project||9/11/2012||14/11/2012|
|Radio station meeting to discuss ideas||Acquaint radio presenters with the provisions of the project||15/11/2012||16/11/2012|
|Confirmation of partnership provisions with the selected radio stations||Confirming the commitment of the selected radio stations||20/11/2012||27/11/2012|
|Project execution||Accomplishing the objectives of the project||1/12/2012||21/11/2012|
|Evaluation||Confirming the projects relevance and materialization||10/12/2012||12/1/2013|
It is important to know how much the project will cost. This should start from its initiation up to the ultimate completion. Additionally, cost determination will aid adequate preparation and timely execution of the project (Nevid, 2009). The budget will consider various provisions including Project establishment cost, promotions and marketing expenditures, event costs, administration costs, asset costs, and salaries to be paid to the facilitators. The budget will entail the cost per units used, the number of units ordered, and the total value of each budget component (Callahan, Stetz & Brooks, 2011).
|Budget component (example items)||Cost per |
|Number of |
|$ Total |
|Specialist health advice |
|Consultation on program design |
(eg. Community meetings)
|Planning costs (eg. time to design your program)||1500|
|Add in more items applicable to your project|
|Promotions and |
|Event costs||Venue hire||400||5||2000|
|Audio-visual and staging||_||_||1000|
|Security and signage||300|
|Rubbish removal and cleaning||200|
|Audit and finance costs||2000|
|Asset costs||Workout equipments, balances,||3000|
|Plus 10%||GST (if your organization is subject to GST)||4840|
|Total project cost including GST||53, 240|
Adequate funding of this project is required for its success. In this regard, it is vital to list the funding sources as well as all the actual costs to be incurred. This project will cease funds from the ministry of health, health promotional groups, nongovernmental organisations, and other donors willing to spearhead the aspects of health. The total amount of funds expected from these donors is $53, 240. This money will fund the entire project from initiation to completion (Goodpasture, 2003). It is vital to understand the provisions of this project so as to prepare a considerable budget plan. This will ensure that funds are used appropriately. The amount of each item varies considerably depending on the potentiality of the concerned donor (Young, 2010). The expenditure column in the budget plan contains the amount of money that will be used to fund the activities, resources, and materials required. Some cash will also be set aside for contingencies (around 5–10% of the budget) to allow for any unexpected or increases in costs (Heldman, 2003).
|Income||Amount $||Expenditure||Amount $|
|Local Community Campaign Funding||20000||Salaries||9000|
|Ministry of Health||10000||Fitness instructor||3000|
|Health promotional groups||5000||Insurance||2500|
|Other Expenses (based on the budget plan)||22740|
This project will be evaluated periodically to ensure that it attains its designed objectives. In this regard, it is vital to agree that ‘project evaluation’ is a critical provision for the success of this project. Firstly, the goal of this project is to have men attending regular medical checks. This will help in reducing the incidences of lifestyle diseases and other critical health conditions that might develop unknowingly. Men of various age groups are encouraged to attend such health checks. The objectives of this project are evident. The first objective is to enlighten men on the benefits of attending regular health checks as well as other considerable health provisions (Small, 1998). This is a crucial consideration. Initially, this had been achieved. The targeted men are already aware of the benefits of attending the mentioned regular medical checks for mitigation purposes.
It is crucial to understand how the success of this project will be measured. The evaluation process will incorporate the review of whatever was done before and writing an elaborate report on the findings. This will occur periodically despite the challenges. Other stakeholders within the targeted audience will also be required to give their opinions on the progress of the project. Additionally, other external entities will also be required to evaluate it. It is crucial to understand the provisions of this project so as to structure its evaluation processes (Samset, 2003). Nonetheless, the data attained after the concerned evaluation will be analysed and used to restructure the trends of the project.
Evaluation will be done by a designated group and other stakeholders of the project. It will be done continuously with a proposed budget of $ 4000. A well-structured evaluation form will be used as a checklist to assess the success of the entire project. The project committee will ensure that evaluation is executed in time. On the other hand, other staff members on the ground will also evaluate the project and provide a comprehensive report to the project coordinators. The information attained will be used to propose changes to the project. Or, it can be given to another organisation that will run the project again and share the information with the concerned community.
Observation of ethics is paramount to the materialisation of this project. The project must be established, planned, and executed ethically to meet the ethical concerns of the organisation and the community at large. Ethics will ensure that all project coordinators and other stakeholders attain the desired results. Consequently, all stakeholders will execute their mandates diligently and in a timely manner. Ethics will incorporate a set of standards/principals that will help in regulating the entire undertakings of the project. This includes viable procedures designed to execute the entire project. Through ethics, confidentiality of the subjects is usually assured. Additionally, it is possible to keep the anonymity of the respondents if required to do so (Curlee & Gordon, 2010). It is improper to deceive the subjects or coerce them to participate. This project will avoid harming the subjects through stress, pain, nervousness, low self-esteem, or invading their seclusion.
The materialisation of this project will require a considerable timeline for its successful completion. Enough time will be set for the entire project. It is crucial to understand the provisions set by this project and the ultimate goals prospected from it. Nonetheless, men should attend regular medical checks as desired by the project. It is also crucial to know how much the project will cost and how the funding will occur. Additionally, constant evaluation of how the project progresses and observation of the ethical provisions are critical in this project.
Callahan, K., Stetz, G. & Brooks, L. (2011). Project management accounting: Budgeting, tracking, and reporting costs and profitability. Hoboken, NJ: Wiley.
Curlee, W. & Gordon, R. (2010). Complexity theory and project management. Hoboken, NJ: Wiley.
Gido, J. & Clements, J. (2009). Successful project management. Mason, OH: South-Western Cengage Learning.
Goodpasture, J. (2003). Quantitative methods in project management. Boca Raton, FL: Ross Pub.
Heldman, K. (2003). Project management JumpStart. San Francisco, CA: SYBEX.
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Nevid, J. S. (2009). Psychology: Concepts and applications. Boston, MA: Houghton Mifflin Co.
Roberts, P. (2011). Effective project management. London: Kogan Page.
Samset, K. (2003). Project evaluation: Making investments succeed. Trondheim: Tapir Academic.
Schwalbe, K. (2006). Introduction to project management. Boston, MA: Thomson Course Technology.
Small, K. (1998). Project evaluation: Chapter 5 for Transportation policy and economics: a handbook in honor of John R. Meyer. Berkeley, CA: University of California Transportation Center.
Young, T. (2010). Successful project management. London: Kogan Page.