Implementing proper communication tools is important in the settings of virtual teamwork. Among the communication tools that I could use in order to facilitate the efficiency of the virtual team is video conferencing tools and file sharing tools. I think that they enhance the productivity of the team and contribute to faster and more comfortable work. They will help to establish a connection between coworkers and give more opportunities to collaborate while working remotely.
The closest substitute for an in-person interview is video conferencing technology. Video meetings are excellent for holding remote training sessions, presentations, and interviews (Laitinen & Valo, 2018). Video conferencing is a cutting-edge and well-liked method used by businesses to digitally connect people in distant areas. Companies can bring together personnel who are dispersed over the globe without having them physically meet. Team members are able to communicate, interact, and collaborate via connecting through technology. One of the video conferencing tools that I would implement into work is called Google Meet. With Google Meet, one can hold online video conferences with other people without having to download any additional software. Some advantages of this specific tool are that it is user-friendly, smoothly works in pair with Google Chrome, allows users to join from any part of the world, and it can be exposed from different devices at the same time.
I would apply this tool to recruit new talents, establish connections, and cut expenses by simultaneously increasing efficiency. That will considerably contribute to the effective performance of the virtual team and the company as a whole. Companies in the modern business environment have access to the best people on the planet. Businesses are now able to hire people in far-flung locations and form work groups using online communication thanks to technology technologies. These workers may easily engage by speaking face-to-face, seeing each other on their computer screens, and using video conferencing. By enabling visual and audible interaction, video conferencing eliminates many barriers to communication and fosters interpersonal relationships.Team members are supported, and their working relationships are strengthened by video conferencing (Laitinen & Valo, 2018). With the introduction of video conferencing, team members may now participate fully in meetings and communicate with one another without these problems. Video conferencing promotes information sharing, issue solving, participant updates, and meeting agenda execution. It enables team members to meet frequently and consistently and supports the majority of meeting kinds. This encourages effective teamwork and information exchange.
The next tool I would like to implement into work with the virtual team is a file-sharing tool. It is simple to share files and documents amongst users thanks to filing sharing software. Additionally, a user may frequently add notes and comments to the files, which other team members can view and respond to. The name of the specific file-sharing tool that I personally would use is Stormboard. Teams can construct an online shared workplace with the use of the cloud-based online whiteboard and collaboration tool Stormboard. Users can handle documents, spreadsheets, presentations, and forms using Stormboard. To work together on these files, they can also extend invitations; moreover, everything takes place in one single location. The reason why I would choose this tool is that they are good at supporting document editing and effective at organizing content. In addition, it can be effectively used in the activities of team brainstorming.
I would apply file-sharing tools for managing information and knowledge in virtual teams. Next, it can be applied to creating reports within the team and sharing feedback. Sensitive information and large files that can’t be transmitted via email are the two main reasons why file-sharing platforms are essential for knowledge management in virtual teams. This kind of software enables team members to share huge files and can offer a safe communication route for confidential information (Morrison-Smith & Ruiz, 2020). Co-creation tools for documents enable collaboration among team members and are useful for producing reports or spreadsheets as well as collecting feedback on deliverables in a single integrated document.
References
Laitinen, K., & Valo, M. (2018). Meanings of communication technology in virtual team meetings: Framing technology-related interaction. International Journal of Human-Computer Studies, 111, 12-22.
Morrison-Smith, S., & Ruiz, J. (2020). Challenges and barriers in virtual teams: a literature review. SN Applied Sciences, 2(6), 1-33.