Broad way training partners is an incredibly well established corporation in the corporate market. It offers several training courses including management skills, technical skills and executive training.
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As a result of the steady gain in the number of clients, broadway Training Partners has decided to develop new training centre to accommodate this rise in the number of clients. This is a course that is aimed at achieving the partners’ goal of becoming the number one corporate training provider. As such, the formulated milestones have been set at a high figure so as create a feeling of urgency, and push the concerned parties towards success.
Background of the project
This paper discusses the technology component for the new training centre. In addition, it is essential that covering of the actual technology used in the established training facilities, as well as assist in managing the new training centre.
This includes all the training software, hardware, network, infrastructure and security solutions. The design of the training centre must fit management training, technical training and executive training. In addition, wireless connection to all rooms is a mandatory.
This enables internet surfing in every training room. The maximum number of participants in a technical training course will be 20, in a management training course will be 15 and in an executive training course 10. Software is required for Remote Management in Teaching Rooms, Course Development, Content Management, Training Bookings, and any other areas identified.
The project’s Measureable Organization Value (MOV)
When the BTP project is successfully completed, will have a greater positive impact to the organization. This is because it will have accommodated the rising number of clients as well as avoiding congestion.
However, since there is an IT investment, measurability of MOV becomes extremely difficult since most benefits from IT investments are “soft” and naturally immeasurable. For that matter, it is necessary to understand that the project has an excellent MOV after completion. Consequently, the project has turnover expected to be a third of the total budget monthly.
A clear assessment of every feature involved in the project and scrutiny of its impact on the MOV is paramount. Exclusion of any feature that tends not to increase the MOV from the inclusion into the entire project becomes necessary. This procedure is extremely significant in ensuring that the MOV of the project meets the expected value. This project’s MOV is expected to be high and profiting.
The table below identifies the key stakeholders for the BTP project;
Table 2: Project stakeholders
|Name||Position||Email Address||Cell Phone|
|John Mezes||Chief Executive Officer (CEO)||[email protected]||155778083|
|Andrew Jones||Chief Financial Officer (CFO)||[email protected]||155776473|
|Nancy Locust||GM-Training||[email protected]||155779684|
|Crazy Annjoy||Chief Information Officer (CIO)||[email protected]||155775647|
|Peter Martins||Group Manager (GM) -customer service||[email protected]||155778590|
|Alice Kind||Group Manager GM-Sales and Marketing||[email protected]||155779443|
Scope of the Project
The project charter provides the scheme for Broadway Training Partners project and gives the direction for the BTP project from starting point to the end.
- Create an IT architecture plan for the project.
- Acquire and set up database of BTP.
- Establish technical requirements of BTP project.
- Establish the commercial requirements of BTP project.
- Establish the transfer of original business data to the new facility.
- Develop and execute the necessities of technical components of BTP project.
- Determine the software development of BTP project requirement.
- Purchase and install hardware under a request for proposal process.
- Purchase and install network infrastructure under a request for proposal process.
- Purchase and install security solution under a request for proposal process.
- Build, test, and evaluate a pilot version of BTP project.
- Train the staff to use the new BTP system.
- Test and evaluate the new BTP system.
- Implement and validate the new BTP system.
In terms of expenditure, the project has an estimated budget allocated of $A12 million and broken down as per the estimated expenditure below:
Table 3: Estimated budget
|Suggested component||$A (millions)|
|Software (purchase and implementation)||1.6|
|Database management systems||0.8|
|Hardware and network infrastructure||1.9|
|Migration and existing business applications||1.78|
|Migration of existing business data||1.62|
|Project staff costs (BTP staff only)||1.4|
|Training centre refurbishment||2.00|
|Training (BTP staff)||1.6|
This estimated budget expected to accomplish the project comes under proper management by the project team to ensure no mismanagement of funds throughout the project life. This ensures little financial crisis during the project period.
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Furthermore, the project operation follows some protocol. This is to say that, operations are carried out according to some laid down rules of operation.
Chain of command from senior project managers down the authority is the respected order. In this way, roles and responsibilities in the project performance do not mix up hence efficient performance.
The BTP project must be completed by the end of May 2013 within the allocated budget of $A 12 million.
Key Issues and Impacts
The significant issues in this BTP project are the failure to successfully complete this project within the specified time and budget. Another issue in this BTP project is providing staff with the lack of skills and training that will affect this project, especially in the handling of the software requirements and the transfer of the original business data.
It is recommended that the project charter should be signed to be able to start the project and deliver it on the estimated time. Then, we can move to the next project planning phase.
Work Breakdown Structure (WBS)
Table4: The WBS for BTP project.
|BTP||Create IT architecture plan of BTP project.|| |
|Purchase and install database of BTP project.|| |
|Determine technical and business requirements of BTP project.|| |
|Develop and implement the requirements of Digital Rights Management (DRM) design of BTP project.|| |
|Determine the software development of BTP project requirement.|| |
|Purchase and install hardware under a request for proposal process.|| |
|Purchase and install network infrastructure under a request for proposal process.|| |
|Purchase and install security solution under a request for proposal process.|| |
|Build, test, and evaluate a pilot version of BTP project.|| |
|Train staff on how to use the new BTP system.|| |
|Test and evaluate the new BTP system.|| |
|Implement and validate the new BTP system.|| |
Project’s Success Criteria
The success of the project entirely depends on accuracy, determination, hard work, efficiency and effectiveness of all the stakeholders in the entire project life. The cooperation of the participants at every stage of the project matters a lot.
Commitment of each person towards his or her responsibilities is a contribution to the successful completion of the project. This ensures achievement of the common without any difficulty. It also ensures the attainment of final quality results that are acceptable for use. Furthermore, this cooperation among stakeholders ensures the achievement of both short term and long-term goals of the project.
However, some established conditions are signed between the BTP and the project managers. In connection, lack of strict penalties would lead to laxity among the concerned parties; thereby, resulting in less productivity than would have been achieved.
Finally, allocation of funds to any arising need, proper selection of quality products such as the security solutions, software and hardware requirements, proper network infrastructure and thorough training of the BTP staff will deliver the project’s success.
As a result of the steady gain in the number of clients, broadway Training Partners has decided to develop new training centre to accommodate this rise in the number of clients. On completion of the project, customer awareness is of much importance. This allows the customers know about the new facility and its availability hence customer turn up and thus success of the project.
Furthermore, the project operation follows some protocol. This is to say that, operations are carried out according to some laid down rules of operation. Chain of command from senior project managers down the authority is the respected order.
In this way, roles and responsibilities in the project performance do not mix up hence efficient performance. The success criterion assessment is as to whether the project is accomplished by May 2013 and whether the training team is ready by June 2013. This is a course aimed at achieving the partners’ goal of becoming the number one corporate training provider.
Conclusions and Recommendations
Before the project commences, it is recommended that the project charter should be signed to be able to start the project and deliver it on the estimated time. After that, we can move to the next project-planning phase and define all the project deliverables, as well as the target deadline to be met.
Wireless internet may seem less efficient than cabled internet connection; however, this may not necessarily be the case. The planning process is straightforward and is expected to give positive results within a short span of time. Therefore, it is recommended that the project charter should be signed to be able to start the project and deliver it on the estimated time. Then, we can move to the next project planning phase.