Introduction
Project control is essential for its successful completion. In controlling the project, there are a number of issues that the project manager is supposed to take into consideration. These issues include project evaluation, project schedule, budget control, input control, output quality, scope management as well as change management.
In undertaking a project, change will be inevitable, and it is important for the manager to manage it appropriately. Proper communication will enhance the success of the project as well as good motivation of the people involved in the project. This paper addresses the issue of organizational change as well as communication during project execution.
Organizational change
Change is inevitable. In the current world, the pace of change is on the rise. Any project development will be associated with some change in the organization. Projects are meant to increase the efficiency of an organization. It is, therefore, essential for the project manager be able to properly manage change.
Implementing a change in an organization must be accompanied by change in the organizational culture (Dinsmore & Cabanis-Brewin, 2010). The previous ways of doing things, the belief and behaviors must be changed. The project is expected to induce a change in the mode of communication at the Air Force Bases where it will be implemented. The Land Mobile Radio will enable Nuclear Command and control at the bases.
Stakeholder Communication
A project takes a series of steps which should be executed in a systematic manner. In each of the steps, the expertise involved could be different. Each step should be executed by personnel who have knowledge on it. The project manager should be able to effectively communicate to each of the stakeholders involved in project development. Effective stakeholders’ communication is essential in developing a positive relationship within them (O’Donovan, 2011).
This will harmonize the whole project development process, and enhance the chances of success. In addition, if communication means and methods adopted by the management are effective, they can manipulate the stakeholders’ mindset. There are a number of factors that influence communication with the shareholders.
The project managers should first seek to know who the stakeholders are, why he needs to communicate to them, what he should communicate to them. He should also find out when he is supposed to communicate to the stakeholders and the best mechanisms to pass on the message effectively. Stakeholders may include even those people who will be impacted by the project.
Informal communication
While at work, people need to communicate with each other so as to efficiently accomplish their production work. People will always consult their colleagues about a task they are executing. Informal communication aids in coordination among people working on a project.
The members will be able to learn from their colleagues. Informal communication is effective in supporting production work. It also enhances social relations among members and form a base on which teamwork will start. Teamwork is important in the project and will be essential in developing it to a successful conclusion.
It is, therefore, important for the project manager to create an environment whereby people involved in the project can communicate with each other both formally and informally. It will enhance collaboration among the members and eventually successful project completion (Kraut, Fish, Root & Chalfonte, 2002).
References
Dinsmore, P. C., & Cabanis-Brewin, J. (2010). The AMA handbook of project management. New York: AMACOM.
Kraut, R. E., Fish, R. S., Root, R. W., & Chalfonte, B. L. (2002). Informal Communication in Organizations: Form, Function, and Technology. Web.
O’Donovan, G. (2011). Solvency II: Stakeholder communications and change. Farnham, England: Gower.